Outpatient Clinic Operations Coordinator

Masonicare Corp; Wallingford (CT); On-site; USD 22,000 - 34,000; Part time

Job summary

Masonicare Corp in Wallingford, CT is seeking a Clinic Office Coordinator to support the Behavioral Health Outpatient program. This part-time admin role handles scheduling, insurance billing, intake, and registration to help services run smoothly.

You will coordinate patient appointments, maintain HIPAA-compliant files, verify insurance, arrange transportation when needed, and communicate with departments and residents to ensure quality care.

Qualifications

• Education: High School Graduate.
• Experience: 1-2 years office/medical experience.

Responsibilities

• 1. Pre-registration and scheduling for outpatient services intake, including scheduling and insurance pre-authorization as needed.
• 2. Verify insurance information with patient and discuss payment options.
• 3. Verify insurance coverage with third-party payors and obtain pre-authorization when needed.
• 4. Prepare paperwork in advance and obtain medical records; arrange transportation for visits and residents.
• 5. Schedule and coordinate patient appointments for long-term care residents and outpatients; adjust schedules as needed.
• 6. Establish and maintain patient files with HIPAA compliance.
• 7. Register residents/patients on arrival; monitor patient flow with aids/volunteers.
• 8. Communicate effectively with residents/patients considering age, needs, abilities, and conditions.
• 9. Engage in educational programs and workshops for professional growth.
• 10. Maintain knowledge of Medicare regulations for outpatient services; follow policies and QA procedures.
• 11. Communicate with other departments and physician offices to maintain relationships.
• 12. Perform other duties as required.

Education

High School Graduate

1-2 years office/medical experience

Job description

Masonicare Corp in Wallingford, CT is seeking a Clinic Office Coordinator to support the Behavioral Health Outpatient program. This part-time admin role handles scheduling, insurance billing, intake, and registration to help services run smoothly.

You will coordinate patient appointments, maintain HIPAA-compliant files, verify insurance, arrange transportation when needed, and communicate with departments and residents to ensure quality care.