Clinic Office Coordinator

Masonicare Corp; Wallingford (CT); On-site; USD 22,000 - 34,000; Part time

Job summary

Masonicare Corp in Wallingford, CT is seeking a Clinic Office Coordinator to support the Behavioral Health Outpatient program. This part-time admin role handles scheduling, insurance billing, intake, and registration to help services run smoothly.

You will coordinate patient appointments, maintain HIPAA-compliant files, verify insurance, arrange transportation when needed, and communicate with departments and residents to ensure quality care.

Qualifications

• Education: High School Graduate.
• Experience: 1-2 years office/medical experience.

Responsibilities

• 1. Pre-registration and scheduling for outpatient services intake, including scheduling and insurance pre-authorization as needed.
• 2. Verify insurance information with patient and discuss payment options.
• 3. Verify insurance coverage with third-party payors and obtain pre-authorization when needed.
• 4. Prepare paperwork in advance and obtain medical records; arrange transportation for visits and residents.
• 5. Schedule and coordinate patient appointments for long-term care residents and outpatients; adjust schedules as needed.
• 6. Establish and maintain patient files with HIPAA compliance.
• 7. Register residents/patients on arrival; monitor patient flow with aids/volunteers.
• 8. Communicate effectively with residents/patients considering age, needs, abilities, and conditions.
• 9. Engage in educational programs and workshops for professional growth.
• 10. Maintain knowledge of Medicare regulations for outpatient services; follow policies and QA procedures.
• 11. Communicate with other departments and physician offices to maintain relationships.
• 12. Perform other duties as required.

Education

High School Graduate

1-2 years office/medical experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Clinic Office Coordinator

Employee - Part-Time Admin Support Worker Wallingford, CT, US

3 days ago Requisition ID: 16815

Salary Range: $15.79 To $24.78 Annually

Wallingford, CT

Day Shift - 16 hours per week

Summary of Position: Responsible for organizing the day-to-day functions of the Behavioral Health Outpatient program, which include coordination of all outpatient services such as scheduling, insurance billing, order entry, filing and registration.

Essential Duties and Responsibilities:

1. Performs initial request for outpatient services intake including pre-registration and scheduling. Also processes all initial orders including scheduling and obtaining insurance pre-authorization as needed.

2. Reviews insurance information and verifies with patient including payment options.

3. Verifies insurance coverage with third party payors. Obtains pre-authorization when needed.

4. Prepares all necessary paperwork in advance, and obtains medical records. Arranges transportation requests as needed for scheduled visits and for Masonicare community residents/patients who have referred medical appointments elsewhere.

5. Schedules and coordinates patient appointments for long-term care residents and Outpatients. Adjusts schedules, as needed, to accommodate patient/resident requests and/or physician or staff schedules.

6. Establishes and maintains patient files and records on an ongoing basis. Maintaining HIPAA compliance at all times.

7. Registers residents/patients on arrival, coordinates and/or monitors flow of patients for various clinics, utilizing aids and volunteers.

8. Communicates effectively and tactfully with residents/patients recognizing their age, needs, abilities and physical conditions.

9. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.

10. Maintains a working knowledge of Medicare regulations as it pertains to Outpatient Services. Works within established department policies, procedures, objectives, quality assessment and improvement programs, safety, environmental and infection control.

11. Communicates with other departments, physician offices and long-term care units to maintain effective working relationships.

12. Performs other duties as required.

Minimum Qualifications:

Education: High School Graduate

Experience: 1-2 years office/medical experience