Outpatient Admin Specialist – Scheduling & Reporting

Priority Dispatch Corp.; Jacksonville (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits package

Vacation/Paid Time Off

Retirement Plan

Employee Discounts

Clinical Education and Professional

Job summary

Priority Dispatch Corp. in Jacksonville, FL is seeking an Administrative Assistant to support the PRS Team. The role covers scheduling, documentation, and daily office tasks in a fast-paced healthcare admin environment.

You will handle catering coordination, expense reporting, printer materials, referrals outreach, and event support for community activities, while maintaining high organizational standards and strong customer service.

Qualifications

• High School Diploma; Associate degree preferred.
• 1+ year of experience in a high-volume office.
• Proficient with Microsoft Office and Adobe.
• Excellent communication and organizational skills.
• Detail-oriented with strong prioritization.
• Strong customer service skills.
• Able to work in a fast-paced environment.
• Administrative support experience.
• Ability to manage multiple tasks.
• Well organized with follow-through.

Responsibilities

• Confirm lunches for PRS Team.
• Schedule catering.
• Prepare pre-mails for in-services with referrals and physician websites.
• Complete expense reports.
• Organize print materials for mobile offices, including labels.
• Order copies for slip sheets.
• Identify referrals from new sources to call.
• Assist Clinic Managers with community events.
• Signatures - weekly that are not difficult to obtain.

Skills

Communication

Organization

Customer service

Attention to detail

Multitasking

Administrative support

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office Suite

Adobe

Job description

Priority Dispatch Corp. in Jacksonville, FL is seeking an Administrative Assistant to support the PRS Team. The role covers scheduling, documentation, and daily office tasks in a fast-paced healthcare admin environment.

You will handle catering coordination, expense reporting, printer materials, referrals outreach, and event support for community activities, while maintaining high organizational standards and strong customer service.