Administrative Assistant - Outpatient Provider Relations (2845)

Priority Dispatch Corp.; Jacksonville (FL); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits package

Vacation/Paid Time Off

Retirement Plan

Employee Discounts

Clinical Education and Professional

Job summary

Priority Dispatch Corp. in Jacksonville, FL is seeking an Administrative Assistant to support the PRS Team. The role covers scheduling, documentation, and daily office tasks in a fast-paced healthcare admin environment.

You will handle catering coordination, expense reporting, printer materials, referrals outreach, and event support for community activities, while maintaining high organizational standards and strong customer service.

Qualifications

• High School Diploma; Associate degree preferred.
• 1+ year of experience in a high-volume office.
• Proficient with Microsoft Office and Adobe.
• Excellent communication and organizational skills.
• Detail-oriented with strong prioritization.
• Strong customer service skills.
• Able to work in a fast-paced environment.
• Administrative support experience.
• Ability to manage multiple tasks.
• Well organized with follow-through.

Responsibilities

• Confirm lunches for PRS Team.
• Schedule catering.
• Prepare pre-mails for in-services with referrals and physician websites.
• Complete expense reports.
• Organize print materials for mobile offices, including labels.
• Order copies for slip sheets.
• Identify referrals from new sources to call.
• Assist Clinic Managers with community events.
• Signatures - weekly that are not difficult to obtain.

Skills

Communication

Organization

Customer service

Attention to detail

Multitasking

Administrative support

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office Suite

Adobe

Job description

Job Details

Job Location: Outpatient - Healthcare Plaza - Jacksonville, FL 32216

Position Type: Full Time

Job Shift: Day

Job Category: Administrative & Support Services

Hours: M-F 8:30 - 4:30PM, 38 hours per week.

Below duties are performed by the PRS Admin for support of the PRS Team and Manager:

• Confirm Lunches for PRS Team
• Schedule catering
• Send pre mails for in services w/recent referrals and websites for physicians (we could add our 'color' for specifics, i.e., personalities our clinicians should be aware)
• Complete expense reports
• Organizations of print materials for each mobile office (the # of print items will diminish) including labels and ensuring we have most up to date pieces
• Order copies for slip sheets
• Identifying referrals from new sources to be called on
• Assist Clinic Managers with Community Events (distribution of flyers, assisting w/set up planning delivery of tablecloth, etc)
• Signatures - weekly that are not difficult to obtain

Manager assistance:

• Productivity Reports
• CRM Changes/Updates
• Update Monthly Eval report with productivity and sites that are behind – days to schedule

Qualifications:

• High School Diploma, Associates degree preferred
• 1 yrs. of experience in high volume office
• Proficient at desktop computing and operation of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Access, Adobe)
• Excellent communication and Organizational skills
• Attention to details and able to prioritize requests
• Strong Customer service skills
• Able to work in a fast pace environment
• Must have administrative support experience and considerable knowledge of office procedures
• Ability to plan and manage multiple projects/tasks
• Well organized, flexible, and able to independently follow-through on tasks and assignments

Benefits:

• Competitive Pay
• Comprehensive Benefits package
• Vacation/Paid Time Off
• Retirement Plan
• Employee Discounts
• Clinical Education and Professional Development Programs