Administrative Assistant - Outpatient Provider Relations

Priority Dispatch Corp.; Jacksonville (FL); On-site; USD 32,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

Comprehensive Benefits package

Vacation/Paid Time Off

Retirement Plan

Employee Discounts

Clinical Education and Professional De

Job summary

Priority Dispatch Corp. seeks an organized Administrative Assistant to support the PRS Team in a fast-paced outpatient office in Jacksonville, FL. The role covers scheduling, mailing prep, expense reports, and event support, with daily CRM updates and productivity tracking.

You will handle multiple clerical tasks, maintain materials, and ensure timely execution of duties in a team-driven environment. Day shift, full-time, Monday to Friday, 8:30 AM–4:30 PM.

Qualifications

• High School Diploma required; Associates degree preferred.
• 1 year of experience in a high-volume office environment.
• Proficient with Microsoft Office products (Outlook, Word, Excel, PowerPoint, Access, Adobe).
• Excellent communication and organizational skills; detail-oriented.

Responsibilities

• Confirm lunches for PRS Team and schedule catering.
• Send pre-mails for in-services with referrals and physician websites.
• Complete expense reports and organize print materials for mobile offices.
• Order copies for slip sheets and manage materials inventories.
• Identify referrals from new sources and contact them.
• Assist Clinic Managers with community events and logistics.
• Obtain signatures weekly and support productivity reporting updates.

Skills

Attention to details

Excellent communication

Organizational skills

Customer service

Multitasking

MS Office proficiency

Education

High School Diploma

Associates degree preferred

Tools

Microsoft Office Suite

Job description

Job Details

Job Location: Outpatient - Healthcare Plaza - Jacksonville, FL 32216

Position Type: Full Time

Job Shift: Day

Job Category: Administrative & Support Services

Hours: M-F 8:30 - 4:30PM, 38 hours per week.

Below duties are performed by the PRS Admin for support of the PRS Team and Manager:

• Confirm Lunches for PRS Team
• Schedule catering
• Send pre mails for in services w/recent referrals and websites for physicians (we could add our 'color' for specifics, i.e., personalities our clinicians should be aware)
• Complete expense reports
• Organizations of print materials for each mobile office (the # of print items will diminish) including labels and ensuring we have most up to date pieces
• Order copies for slip sheets
• Identifying referrals from new sources to be called on
• Assist Clinic Managers with Community Events (distribution of flyers, assisting w/set up planning delivery of tablecloth, etc)
• Signatures - weekly that are not difficult to obtain

Manager assistance:

• Productivity Reports
• CRM Changes/Updates
• Update Monthly Eval report with productivity and sites that are behind – days to schedule

Qualifications:

• High School Diploma, Associates degree preferred
• 1 yrs. of experience in high volume office
• Proficient at desktop computing and operation of Microsoft Office products (Outlook, Word, Excel, PowerPoint, Access, Adobe)
• Excellent communication and Organizational skills
• Attention to details and able to prioritize requests
• Strong Customer service skills
• Able to work in a fast pace environment
• Must have administrative support experience and considerable knowledge of office procedures
• Ability to plan and manage multiple projects/tasks
• Well organized, flexible, and able to independently follow-through on tasks and assignments

Benefits:

• Competitive Pay
• Comprehensive Benefits package
• Vacation/Paid Time Off
• Retirement Plan
• Employee Discounts
• Clinical Education and Professional Development Programs