OT Programs Administrative Coordinator II

Washington University in St. Louis; Watervliet Township (MI); On-site; USD 29,000 - 45,000; Full time

Benefits offered by this job

Up to 22 vacation days

Sick time and holidays

Tuition benefits

Metro transit U-Pass

Job summary

Washington University in St. Louis is seeking an Administrative Assistant to support the Program in Occupational Therapy, focusing on the PP-OTD and RAPS PhD programs. Responsibilities include records management, scheduling, communications, and event coordination.

The role requires strong organizational skills and the ability to handle confidential information in a university setting. Responsibilities extend to admissions logistics, online learning support via Canvas and Zoom, and liaison with

Qualifications

• Education: High school diploma or equivalent.
• Work Experience: Relevant experience (3 years).
• No specific certification or professional license required.
• Driver’s license not required.

Responsibilities

• Provide admin support for PP-OTD and RAPS programs, including records, FERPA compliance, and tuition/course grades.
• Schedule appointments, meetings, travel, manage files, and prepare reports and correspondence.
• Coordinate staff services and administrative needs for RAPs, PP-OTD, and related programs.
• Enter/update student registrations and prepare course listings and advising reports.
• Coordinate communications for school/department/center and manage event logistics and budgets.

Skills

Word

Outlook

Excel

PowerPoint

Access

Interpersonal communication

Organizational skills

Multitasking

Discretion

Independent work

Education

High school diploma or equivalent

Tools

Canvas by Instructure

Workday Software

Payroll Systems

Microsoft Excel

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Office Equipment

Job description

Washington University in St. Louis is seeking an Administrative Assistant to support the Program in Occupational Therapy, focusing on the PP-OTD and RAPS PhD programs. Responsibilities include records management, scheduling, communications, and event coordination.

The role requires strong organizational skills and the ability to handle confidential information in a university setting. Responsibilities extend to admissions logistics, online learning support via Canvas and Zoom, and liaison with