Orthodontic Office Manager

DWIGHT A FREY DDS PC; Naperville (IL); On-site; USD 40,000 - 80,000; Full time

Job summary

Join a dynamic dental practice as an Office Manager, where you will play a crucial role in ensuring the smooth operation of the office. This position involves coordinating administrative duties, managing staff schedules, and overseeing HR functions. The ideal candidate will possess excellent communication skills, be highly organized, and have a knack for problem-solving. You'll have the opportunity to implement efficient systems and procedures, collaborate with a dedicated team, and contribute to a positive workplace atmosphere. If you're ready to take on a rewarding challenge in a supportive environment, this position is perfect for you.

Benefits

401(k)

Bonus based on performance

Competitive salary

Flexible schedule

Health insurance

Qualifications

• High school diploma/GED required; previous experience as an Office Manager preferred.
• Skilled in Microsoft Office and strong organizational skills are essential.

Responsibilities

• Coordinate all administrative duties and office procedures for smooth operations.
• Negotiate contracts and maintain office budget while managing staff schedules.

Skills

Verbal Communication

Written Communication

Time Management

Problem-Solving

Organizational Skills

Education

High School Diploma/GED

Some College

Tools

Microsoft Office

Excel

Outlook

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Health insurance

Job Summary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include hiring, coordinating staff schedules, HR management, paying invoices, and office payroll. The ideal candidate is highly organized, with excellent verbal and written communication skills and the ability to implement systems and procedures.

Responsibilities

• Create and maintain office calendar
• Design the daily schedule with efficiency and organization in mind
• Collaborate with front and back office staff to create, update, and maintain office procedures
• Maintain office equipment in good working order with the assistance of the clinic
• Pay and record invoices
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain general office budget
• Plan and implement team meetings
• Plan and implement outside marketing events
• Plan and manage social media content creation
• Answer routine patient treatment and billing questions
• Work closely with Orthodontist and Treatment Coordinator

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience as an Office Manager or similar position preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills
• Ability to create and maintain a strong positive team atmosphere