Hybrid Event Planner & Logistics Coordinator

PRA Business Events; Salt Lake City (UT); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Short-term and Long-term Disability

Life Insurance

Employee Assistance Program

Paid Vacation Time

Paid Holidays

Paid Sick Time

Parental Leave

Pet Insurance

Flexible Spending Accounts

others

Job summary

PRA Business Events is seeking an Event Coordinator to support Experience Designers, manage program elements, and coordinate suppliers and field staff. This hybrid role favors candidates based in/near the Salt Lake City area and offers opportunities to work from home and in-office.

The role involves developing program materials, handling invoices, maintaining calendars, and assisting with venue coordination and onboarding of staff. Flexibility for travel and weekend hours is required.

Qualifications

• Experience in a DMC, incentive travel, event planning company, or related field is preferred but not required.
• Strong computer knowledge including database and Microsoft Office tools (Word, Excel, PowerPoint, etc.).
• Clear and professional communication via email and phone with clients, suppliers, and field staff.
• Knowledge of local area attractions, hotels, venues.
• Ability to work in a team environment.
• Flexible hours including weekends, evenings, and some holidays.
• Willingness to travel regionally up to seven days as needed.
• Ability to manage deadlines and prioritise tasks.
• Professional demeanor when representing PRA.

Responsibilities

• Provide support to Experience Designers by assisting with program development, cost preparation and supplier communications for pricing, availability, and reservations.
• Produce program summaries, deposit invoices, service agreements, and related correspondence.
• Research and maintain relationships with supplier/partners.
• Assist in developing new products and services and innovative program elements.
• Track program status and gather information to assist Event Producers with vendors and field staff.
• Manage smaller programs: client communication, scheduling, supplier confirmations, costing, closeout, etc.
• Assist Event Producers with venue advancement and onsite contact for suppliers and field staff.
• Coordinate Field Staff scheduling and updates to the Field Staff database.
• Assist with paperwork including pre-program planning and invoicing.
• Provide backup support to Accounting: payment tracking and spreadsheet updates.
• Maintain Operations Calendar and City-Wide Events Calendar.
• Create materials for Field Staff training, organize Field Staff appreciation events, and manage transportation partner inventory and pricing grids.

Skills

Administrative support

Travel coordination

Communication

Teamwork

Problem solving

Data entry

Attention to detail

Tools

Microsoft Office

Job description

PRA Business Events is seeking an Event Coordinator to support Experience Designers, manage program elements, and coordinate suppliers and field staff. This hybrid role favors candidates based in/near the Salt Lake City area and offers opportunities to work from home and in-office.

The role involves developing program materials, handling invoices, maintaining calendars, and assisting with venue coordination and onboarding of staff. Flexibility for travel and weekend hours is required.