Hybrid Event Coordinator: Build Standout Experiences

PRA Events, Inc.; Denver (CO); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Match

Disability Insurance - short-term

Disability Insurance - long-term

Life Insurance

Employee Assistance Program

Paid Vacation

Paid Holidays

Paid Sick Time

Parental Leave

Pet Insurance

Flexible Spending Accounts

Job summary

PRA Events, Inc. is seeking a proactive Operations Support professional in the Denver area for a hybrid role. You will assist Experience Designers with program development, pricing and supplier communications, and produce contracts and summaries for programs.

Responsibilities include coordinating with Field Staff, venues and clients, maintaining schedules, and supporting accounting with payments and invoicing, while participating in a broad range of office operations activities.

Qualifications

• At least one year of experience in a DMC, incentive travel, event planning or related field in an administrative/operations role preferred.
• Proactive and analytical problem-solving skills.
• Knowledge of local area attractions, hotels, venues and city layout.
• Ability to work flexible hours including weekends and some holidays.

Responsibilities

• Provide support to Experience Designers with program development, cost prep and supplier communications.
• Generate program summaries, deposit invoices, service agreements and related correspondence.
• Research and maintain relationships with suppliers/partners.
• Assist in development of new products and services and innovative program elements.
• Track program status and gather information for Event Producers.
• Operate smaller programs and coordinate with clients, suppliers and Field Staff.
• Assist Event Producers with venue advance, onsite contact for suppliers and Field Staff.
• Schedule Field Staff and update Field Staff database.
• Complete paperwork including pre-program planning and invoicing.
• Provide backup to Accounting with payments tracking and spreadsheets.
• Maintain Operations Calendar and City-Wide Events Calendar.
• Prepare materials for Field Staff training and organize appreciation events.

Skills

Database

Microsoft Office

Communication

Teamwork

Problem Solving

Administrative Support

Job description

PRA Events, Inc. is seeking a proactive Operations Support professional in the Denver area for a hybrid role. You will assist Experience Designers with program development, pricing and supplier communications, and produce contracts and summaries for programs.

Responsibilities include coordinating with Field Staff, venues and clients, maintaining schedules, and supporting accounting with payments and invoicing, while participating in a broad range of office operations activities.