OR Scheduling Coordinator

WVUH West Virginia University Hospitals; United States; On-site; USD 32,000 - 42,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown seeks an Administrative Scheduler to manage the surgical calendar, coordinate pre-admission testing, and collaborate with OR staff to optimize case flow. The role requires strong communication and familiarity with medical terminology.

Responsibilities include confirming procedures, updating EPIC queues, arranging pre-certifications, and communicating with patients and families about instructions and appointments.

Qualifications

• High school diploma or equivalent.
• Knowledge of medical terminology is preferred.
• Strong communication skills, written and verbal.

Responsibilities

• Establishes and monitors the surgeon calendar and OR schedule to optimize case timing.
• Fills gaps when procedures are canceled by coordinating with staff and patients.
• Assists in scheduling urgent and emergent surgeries.
• Coordinates and schedules pre-admission testing as required.
• Tracks test results and ancillary testing forms in EPIC.
• Communicates surgery details to patients and families with clear instructions.
• Contacts patients for appointment reminders and handles inquiries.
• Confirms procedures with clinical staff in the Suite.
• Maintains patient instruction materials related to testing.
• Coordinates patient care with clinics, testing services, and staff.
• Obtains consent and coordinates care for DHHR patients, scanning documents into EPIC.
• Arranges pre-certification with third-party payers as needed.
• Completes missing information and provides forms to assist in decision-making.
• Refer patients needing financial assistance to social services and counselors.
• May maintain records of cases, including resident participation.
• Updates the DEPOT weekly with case information and scheduling issues.

Skills

Strong written and verbal

Medical terminology

Education

High school diploma or equivalent

Tools

EPIC system

Job description

WVUH West Virginia University Hospitals in Morgantown seeks an Administrative Scheduler to manage the surgical calendar, coordinate pre-admission testing, and collaborate with OR staff to optimize case flow. The role requires strong communication and familiarity with medical terminology.

Responsibilities include confirming procedures, updating EPIC queues, arranging pre-certifications, and communicating with patients and families about instructions and appointments.