Preoperative Scheduling & Chart Coordination Specialist

WVU Medicine; United States; On-site; USD 21,000 - 32,000; Full time

Job summary

WVU Hospitals in Morgantown, WV seeks a Medical Assistant for the Pre-Admission area. The role supports chart preparation, patient communications, and scheduling for upcoming procedures, while coordinating with nurses and providers to ensure smooth day-of-surgery operations.

Responsibilities include verifying patient information, providing preop instructions, and handling triage calls. Candidate should have MA training and healthcare experience; 40 hours/week, on-site context.

Qualifications

• Graduate of a Medical Assistant Program plus one year of healthcare experience.
• High school diploma or equivalent plus two years of healthcare experience.
• Two years of experience in a healthcare setting.
• Completion of medical terminology class (preferred).

Responsibilities

• Calls patient 1-2 days prior to scheduled appointment verifying their commitment and rescheduling when appropriate.
• Assists chart prep nurses to call patients as needed for procedures.
• Communicates scheduled procedure time with each patient and provides preop instructions.
• Triages calls and responds to general inquiries regarding preoperative procedures.
• Collects data for chart prep, tests, and medical clearances and scans documents into EMR.
• Maintains chart prep records and completes procedure passes for each patient.
• Performs preoperative evaluation center duties and clerical support for nurses.
• Verifies cancellations and notifies staff of changes.
• Maintains inventory and uses standard office equipment and EPIC system.
• Facilitates coordination with providers and clinics to support scheduling.
• Supports quality improvement and transition to paperless charts.

Job description

WVU Hospitals in Morgantown, WV seeks a Medical Assistant for the Pre-Admission area. The role supports chart preparation, patient communications, and scheduling for upcoming procedures, while coordinating with nurses and providers to ensure smooth day-of-surgery operations.

Responsibilities include verifying patient information, providing preop instructions, and handling triage calls. Candidate should have MA training and healthcare experience; 40 hours/week, on-site context.