Operating Room Scheduling Coordinator

WVU Medicine; Morgantown (WV); On-site; USD 36,000 - 48,000; Full time

Job summary

WVUH West Virginia University Hospitals in Morgantown is seeking an OR Scheduling Support staff to coordinate surgical case schedules, manage intra-day changes, and ensure availability of rooms, staff, and equipment. The role emphasizes accurate documentation, communication with surgeons, service line coordinators, and maintaining the daily OR calendar.

A high school diploma and medical office scheduling experience are preferred.

Qualifications

• High school graduate or equivalent.
• State criminal background check and Federal (if applicable), as required for regulated areas.

Responsibilities

• Monitor vendors, students, and reps, ensuring they have the correct documentation before entering a restricted area.
• Assists in scheduling urgent and emergent surgeries/procedures.
• Coordinates internal and external equipment needs for case(s) by assigning OR Equipment and contacting service line coordinators with issues.
• Maintain control over the OR schedule, close scheduling shortfalls or gaps, and review the length of specific procedures with specific surgeons to ensure optimal OR time utilization.
• Work closely with Service Line Coordinators and Charge staff with OR schedules and case placement.
• Receive and document staffing phone calls.
• Create and verify OR surgical procedures.
• Monitor, audit, and document Temptrak.
• Monitors for complete documentation for medical concerns (i.e., allergies, MH, latex, etc.)
• Initiates emergency staff call-in processes: logs call-back times as required by service
• Prints peri-procedure-related documentation for surgeries/procedures
• May transport equipment/human tissue/blood/specimens to and from departments as needed.
• Generates daily schedules and reports for distribution. Provides complete end-of-shift report.
• Enter and update Anesthesia Assignments when appropriate and required for assigned area.
• Provides operating room scheduling support for various departments

Skills

Communication skills

Medical terminology

Education

High school diploma

Tools

Microsoft Office

Patient Information System

Job description

WVUH West Virginia University Hospitals in Morgantown is seeking an OR Scheduling Support staff to coordinate surgical case schedules, manage intra-day changes, and ensure availability of rooms, staff, and equipment. The role emphasizes accurate documentation, communication with surgeons, service line coordinators, and maintaining the daily OR calendar.

A high school diploma and medical office scheduling experience are preferred.