Ops & Office Coordinator - Front Office, Inventory & Safety

Wolverine Advanced Materials LLC; Leesburg (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Wolverine Advanced Materials LLC in Leesburg, FL is seeking an organized Office & Operations Coordinator to manage the front office, assist purchasing, inventory, shipping, site events, and our safety program. You will report to the Plant Manager and be the first contact for visitors, vendors, and employees.

This on-site role requires attention to detail, reliability, and the ability to wear PPE on the manufacturing floor. 3–5 years of related experience is preferred.

Qualifications

• High school diploma or GED; associate degree a plus.
• 3–5 years of administrative, office coordination, or operations support experience; manufacturing preferred.
• Experience with purchasing, inventory, or shipping processes preferred.
• Exposure to safety programs or EHS systems (Gensuite) a plus; basic OSHA knowledge helpful.
• Proficiency in Microsoft Office; ERP experience is a plus.
• Strong organization, communication, and discretion with confidential information.

Responsibilities

• Run the front office: greet visitors, answer calls, manage mail and deliveries.
• Process purchase requisitions and follow up with vendors.
• Support inventory cycle counts and stock tracking.
• Assist Shipping with documentation, scheduling, and carrier coordination.
• Coordinate site safety training and maintain records in LMS.
• Ensure PPE, first aid supplies, and AED readiness.
• Enter monthly safety and environmental data and participate in safety meetings.
• Plan site events and coordinate visits.

Skills

Front office management

Visitor and vendor coordination

Purchasing support

Inventory coordination

Safety training coordination

Documentation and data entry

Education

High school diploma or GED

Associate degree or business coursework

Tools

Microsoft Office

ERP systems

Gensuite (EHS software)

Job description

Wolverine Advanced Materials LLC in Leesburg, FL is seeking an organized Office & Operations Coordinator to manage the front office, assist purchasing, inventory, shipping, site events, and our safety program. You will report to the Plant Manager and be the first contact for visitors, vendors, and employees.

This on-site role requires attention to detail, reliability, and the ability to wear PPE on the manufacturing floor. 3–5 years of related experience is preferred.