Office & Operations Coordinator

Wolverine Advanced Materials; Leesburg (FL); On-site; USD 42,000 - 54,000; Full time

Job summary

Wolverine Advanced Materials LLC in Leesburg, FL is seeking an organized Office & Operations Coordinator to manage the front office, assist purchasing, inventory, shipping, site events, and our safety program. You will report to the Plant Manager and be the first contact for visitors, vendors, and employees.

This on-site role requires attention to detail, reliability, and the ability to wear PPE on the manufacturing floor. 3–5 years of related experience is preferred.

Qualifications

• High school diploma or GED; associate degree a plus.
• 3–5 years of administrative, office coordination, or operations support experience; manufacturing preferred.
• Experience with purchasing, inventory, or shipping processes preferred.
• Exposure to safety programs or EHS systems (Gensuite) a plus; basic OSHA knowledge helpful.
• Proficiency in Microsoft Office; ERP experience is a plus.
• Strong organization, communication, and discretion with confidential information.

Responsibilities

• Run the front office: greet visitors, answer calls, manage mail and deliveries.
• Process purchase requisitions and follow up with vendors.
• Support inventory cycle counts and stock tracking.
• Assist Shipping with documentation, scheduling, and carrier coordination.
• Coordinate site safety training and maintain records in LMS.
• Ensure PPE, first aid supplies, and AED readiness.
• Enter monthly safety and environmental data and participate in safety meetings.
• Plan site events and coordinate visits.

Skills

Front office management

Visitor and vendor coordination

Purchasing support

Inventory coordination

Safety training coordination

Documentation and data entry

Education

High school diploma or GED

Associate degree or business coursework

Tools

Microsoft Office

ERP systems

Gensuite (EHS software)

Job description

Wolverine Advanced Materials produces and sells performance-critical, specialty elastomer-coated metals used in gaskets for automotive & industrial applications; automotive brake noise insulators and NVH (noise, vibration & harshness) damping solutions for automotive.

Wolverine employs approximately 600 people worldwide and has manufacturing operations in Virginia, Florida, Germany, and China, as well as sales & technical offices in Michigan, Germany, Japan, China, Brazil, and India.

Wolverine Advanced Materials, an entity of Center Rock Capital, is a leading developer and manufacturer of high-performance materials. Our core competency is in performance-critical, specialty elastomer–coated metals that offer damping and seal-ability solutions in the automotive and gasket industries.

Center Rock Capital is a company where they see potential where others may not look; and as a team we can find the right solution to the right challenge.

Our Leesburg facility is looking for an organized, service-minded Office & Operations Coordinator to keep the site running smoothly. You will report to the Plant Manager. You will be the first point of contact for visitors, vendors, and employees. You will also support purchasing, inventory, shipping, site events, and our safety program. If you like variety, take pride in getting details right, and put safety first, we’d like to hear from you.

This role is located in Leesburg, FL and is not remote eligible.

What you'll do

• Run the front office. You will greet visitors and vendors, answer and route calls, handle mail and deliveries, and coordinate new-hire arrival logistics.
• Process purchase requisitions, order supplies, and follow up with vendors on delivery issues.
• Support inventory cycle counts and stock tracking.
• Help the Shipping team with documentation, scheduling, and carrier coordination.
• Coordinate site safety training, CPR/First Aid classes, and the respirator fit testing program. Keep training records current, and act as Training Administrator in our LMS.
• Keep PPE, first aid supplies, and AEDs stocked and ready for inspection.
• Enter monthly safety and environmental data in Gensuite, and take part in safety team meetings.
• Plan and coordinate site events, including employee recognition, meetings, and customer and corporate visits.

Qualifications

• A high school diploma or GED. An associate degree or business coursework is a plus.
• 3–5 years of administrative, office coordination, or operations support experience. Manufacturing experience is preferred.
• Experience with purchasing, inventory, or shipping processes is preferred.
• Exposure to safety programs or EHS systems such as Gensuite is a plus, as is a basic understanding of OSHA requirements.
• Proficiency in Microsoft Office (Outlook, Excel, Word, Teams). ERP experience is a plus.
• Strong organization and follow-through, professional communication, and discretion with confidential information.

Work Environment

The job is mainly in an office, with regular time on the manufacturing floor, in the warehouse, and in shipping areas. You must wear PPE in production areas. You must be able to lift up to 25 lbs and stand or walk for extended periods. Some work outside normal hours may be needed for events or training.

***Wolverine Advanced Materials is an Equal Opportunity Employer**