Operations & Workplace Experience Coordinator (On-site)

Caliola Engineering, LLC; Colorado Springs (CO); On-site; USD 80,000 - 95,000; Full time

Benefits offered by this job

Flexible PTO

Health insurance

401(k) matching

Professional development

Job summary

Caliola Engineering, LLC is seeking a highly organized Business Operations Coordinator to enhance workplace operations and employee experience at our Colorado Springs site.

The role spans workplace operations, HR support, scheduling, travel coordination, and data management, with a focus on accuracy, confidentiality, and cross-functional collaboration. On-site with limited remote flexibility, please apply if you value proactive problem-solving and a positive, welcoming workplace.

Qualifications

• Bachelor's degree preferred in business, HR, organizational management, communications, or related field.
• Strong written, organizational, and technical skills are required, including proficiency with Microsoft Office and careful proofreading and document formatting.
• Ability to independently manage recurring responsibilities, deadlines, and administrative workflows while balancing priorities and following through to completion.

Responsibilities

• Coordinate office needs, shared spaces, vendors, mail, deliveries, service requests, meetings, and company events.
• Coordinate scheduling, travel, expenses, meetings, document preparation, correspondence, and recurring operational tasks.
• Coordinate company events, meetings, meals, celebrations, and office setup to ensure spaces are prepared and welcoming.
• Support onboarding, offboarding, personnel files, training records, benefits documentation, and recurring HR processes.
• Maintain accurate information in trackers, spreadsheets, forms, and company business systems.

Skills

Microsoft Office

Written communication

Organizational skills

Attention to detail

Education

Bachelor's degree in Business Administration, Human Resources, Organizational Management, Communications, or related field

Job description

Caliola Engineering, LLC is seeking a highly organized Business Operations Coordinator to enhance workplace operations and employee experience at our Colorado Springs site.

The role spans workplace operations, HR support, scheduling, travel coordination, and data management, with a focus on accuracy, confidentiality, and cross-functional collaboration. On-site with limited remote flexibility, please apply if you value proactive problem-solving and a positive, welcoming workplace.