Operations & Process Coordinator - Flexible Location & Growth

Colorado-Women; Denver (CO); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Colorado Women’s Center is seeking an Operations Coordinator to support staff, clients, vendors, billing, and office operations. You will own key tasks, drive improvements, and collaborate across teams; travel occasionally to multiple locations may be required.

The role emphasizes organization, independence, and curiosity about how systems work. You will help optimize billing processes, support EHR/CRM systems, and assist with onboarding and training, while maintaining HIPAA confidentiality and

Qualifications

• 2+ years of experience in healthcare, mental health, operations, or related field.
• Associate's or bachelor's degree in a related field.
• Experience with mental health intake calls is a major plus.
• Proficiency with Google Workspace and comfort learning new software.
• Experience with EHR/EMR, CRM, billing or other administrative systems.
• Strong written and verbal communication skills.
• Strong organizational and time-management skills.
• Proactive, problem-solving mindset.

Responsibilities

• Billing & Out-of-Network Reimbursement: manage processes, monitor balances, assist clients with payments, generate Superbills.
• Daily Operations & Staff Support: assist staff with operational questions and system tools.
• Office & Vendor Operations: coordinate offices, supplies, vendor maintenance, and travel as needed.
• Process Improvement & Project Ownership: identify inefficiencies and lead small projects end-to-end.
• Training & Team Support: support onboarding, cross-functional teamwork, and HIPAA compliance.

Skills

Google Workspace

Communication

Organization

Time management

Proactive problem-solving

Education

Associate's or Bachelor's degree in related field

Tools

EHR/EMR

CRM

Billing systems

Job description

Colorado Women’s Center is seeking an Operations Coordinator to support staff, clients, vendors, billing, and office operations. You will own key tasks, drive improvements, and collaborate across teams; travel occasionally to multiple locations may be required.

The role emphasizes organization, independence, and curiosity about how systems work. You will help optimize billing processes, support EHR/CRM systems, and assist with onboarding and training, while maintaining HIPAA confidentiality and