Workplace Experience & Operations Coordinator

CORE Builders; San Jose (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

CORE is seeking a Workplace Operations Coordinator to manage day-to-day office readiness, welcoming visitor experiences, onboarding logistics, and internal customer service. You will work with HR, IT, and leadership to foster a productive and welcoming workplace aligned with CORE's culture.

The ideal candidate is highly organized, proactive, and capable of balancing multiple priorities while maintaining a professional attitude.

Qualifications

• Highly organized, proactive, service-oriented individual with multilevel prioritization skills.
• Experience coordinating onboarding and offboarding logistics, visitor experiences, and office readiness.
• Comfortable supporting HRIT and leadership to create productive workplace environment.

Responsibilities

• Maintain day-to-day readiness, organization and appearance of the office.
• Serve as primary contact for visitors, candidates, clients, vendors, and guests; coordinate arrivals and meeting prep.
• Coordinate onboarding/offboarding logistics and welcome activities for new hires.
• Support office moves, workstation relocations, and workplace improvement initiatives.
• Monitor reception areas to ensure professional, visitor-ready spaces and hospitality standards.
• Coordinate catering, room setup, and events; maintain visitor logs and schedules.
• Coordinate vendor visits, service requests, deliveries, and office expenditures.
• Support IT/workplace systems coordination for onboarding and equipment distribution.
• Identify opportunities to improve workplace processes and service delivery.

Skills

Organization

Guest & visitor service

Customer service

Event coordination

Job description

CORE is seeking a Workplace Operations Coordinator to manage day-to-day office readiness, welcoming visitor experiences, onboarding logistics, and internal customer service. You will work with HR, IT, and leadership to foster a productive and welcoming workplace aligned with CORE's culture.

The ideal candidate is highly organized, proactive, and capable of balancing multiple priorities while maintaining a professional attitude.