Operations Support Specialist - Parks & Recreation

New York State Parks, Recreation & Historic Preservation; City of Albany (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

New York State Parks, Recreation & Historic Preservation in Albany seeks an administrative support professional to assist the Operations Division leadership. Based in the central Albany office, you will manage calendars, coordinate travel, record and distribute minutes, and support multiple bureaus.

The role includes preparing monthly budget reports, coordinating division events, paying invoices, tracking inventory, and handling vendor bids.

Qualifications

• NO MINIMUM QUALIFICATIONS FOR THIS TITLE PER CIVIL SERVICE.

Responsibilities

• Provide direct support for division leadership
• Manage calendars, arrange travel, and record and distribute minutes
• Support bureaus within the Operations Division: Visitor Entry and Reservations, Sustainable Operations, Pools & Spray Grounds, Public Programming, and Operational Programs
• Prepare and disseminate monthly budget financial reports
• Coordinate division events and arrange access for incoming visitors
• Pay invoices, track inventory, facilitate purchase orders and coordinate vendor bids
• Reconcile travel and purchase card expenses in SFS
• Assist in data management and user access permissions in the division SharePoint
• Various other tasks as needed

Skills

Strong communication skills

Education

Bachelor’s Degree

Tools

Word

Excel

Outlook

Teams

Job description

New York State Parks, Recreation & Historic Preservation in Albany seeks an administrative support professional to assist the Operations Division leadership. Based in the central Albany office, you will manage calendars, coordinate travel, record and distribute minutes, and support multiple bureaus.

The role includes preparing monthly budget reports, coordinating division events, paying invoices, tracking inventory, and handling vendor bids.