Operations Administrative Assistant: Calendar & Exec Support

GOEBEL FIXTURE COMPANY; St. Louis (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Retirement plan

Health insurance

Dental insurance

Life insurance

Disability insurance

Vacation

Personal leave

Job summary

Forest Park Forever seeks an Administrative Assistant to support the SVP of Operations with strong communication and organizational skills. The role interfaces with internal teams and external constituents and reports to the SVP of Operations, coordinating with the Department of Parks Planning and Projects.

The candidate will handle scheduling, minutes, travel arrangements, budgeting support, and document preparation using MS Office. Occasional weekend/evening flexibility may be required.

Qualifications

• Requires Associate degree or equivalent experience.
• Preferably 3+ years of admin support.
• Proficient in Microsoft Office, Outlook, PowerPoint and Zoom.
• Ability to draft content and coordinate communications.

Responsibilities

• Provide admin support to the SVP of Operations and Director of Parks Planning.
• Schedule meetings and assemble information to prepare source documents.
• Record minutes and support special projects or community engagement.
• Manage and coordinate projects and events as directed by the SVP of Operations.
• Maintain calendars and travel plans; handle scheduling conflicts.
• Prepare and proof financial information and budgets; track invoices.

Skills

MS Outlook

Office Suite

PowerPoint

Communication

Calendar management

Travel coordination

Education

Associate degree or equivalent experience

Tools

Yooz

Sage/Intaact

ClickShare

AV systems

Zoom

Job description

Forest Park Forever seeks an Administrative Assistant to support the SVP of Operations with strong communication and organizational skills. The role interfaces with internal teams and external constituents and reports to the SVP of Operations, coordinating with the Department of Parks Planning and Projects.

The candidate will handle scheduling, minutes, travel arrangements, budgeting support, and document preparation using MS Office. Occasional weekend/evening flexibility may be required.