Parks & Recreation Admin & Events Coordinator

New York State Parks, Recreation & Historic Preservation; City of Albany (NY); On-site; USD 40,000 - 50,000; Part time

Benefits offered by this job

NYS Employee Retirement System

Health insurance

Dental and vision coverage

Paid time off after service

Job summary

New York State Parks, Recreation & Historic Preservation is seeking a Parks and Recreation Aide 7 to provide essential administrative support to the Public Programs Bureau. The position involves scheduling meetings (virtual and in person), preparing agendas and minutes, assisting with event coordination across four Sections, and tracking the Bureau's budget and purchases.

The role requires proficient computer skills with Microsoft Office, careful budgeting, travel coordination, and robust

Qualifications

• Experience in an office setting preferably in an administrative role.
• Excellent time management and organizational skills.
• Experience in editing professional documents.
• Proficient with Microsoft Office Suite.

Responsibilities

• Serves as primary point of contact for the Bureau.
• Schedules meetings for the Bureau (virtual and in person), including agenda preparation and taking meeting minutes.
• Assists in event coordination for the Bureau and its four Sections.
• Serves as primary tracker of the Bureau’s budget.
• Run SFS reports
• Track all Bureau spending.
• Reconcile Pcard transactions
• Coordinates travel for Bureau staff including processing of travel expense in SFS.
• Supports Bureau purchasing and procurement including creating purchase orders and processing Bureau supply orders.
• Assists with service contracts.
• Coordinates Bureau’s social media content and news with Public Affairs.
• Responsible for the Bureau’s Docusign account, including the review and submission of material in the system and general account maintenance.
• Manage Passage Point system for the Bureau, entering and modifying visitor records as needed.

Skills

Office administration

Time management

Organizational skills

Editing documents

Microsoft Office

Attention to detail

Team-based collaboration

Task prioritization

Tools

Microsoft Office Suite

Job description

New York State Parks, Recreation & Historic Preservation is seeking a Parks and Recreation Aide 7 to provide essential administrative support to the Public Programs Bureau. The position involves scheduling meetings (virtual and in person), preparing agendas and minutes, assisting with event coordination across four Sections, and tracking the Bureau's budget and purchases.

The role requires proficient computer skills with Microsoft Office, careful budgeting, travel coordination, and robust