Operations Support Admin — Data & Front Desk Pro

Celestica Inc.; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Celestica Inc. in Portland, OR seeks an Operations Support Administrator 1 to provide essential administrative and customer service support.

You will handle data entry, mail distribution, and front-desk activities, ensuring accurate records and smooth office operations. Responsibilities include managing calls, greeting visitors, scheduling conference rooms, maintaining logs, and safeguarding confidential information.

Qualifications

• Two to four years’ relevant experience.
• High School diploma or equivalent.
• Ability to communicate effectively with internal and external customers.

Responsibilities

• Provides general administrative and/or customer service support to relieve department managers or staff of administrative details.
• Receives, screens, and distributes incoming mail.
• Gathers, sorts, and enters data into one or several databases.
• Maintains database integrity by periodically reviewing contents and evaluating files for accuracy.
• Answers incoming calls to the company’s main phone number.
• Greets visitors arriving at the main lobby reception area.
• Arranges conference rooms and conference phone reservations.
• Maintains a visitor’s log.
• Creates and maintains a database for the storage and recovery of employee photographs.
• Orders supplies and/or services, sets up and maintains files.

Skills

Administrative support

Customer service

Data entry

Communication

Education

High School diploma

Tools

Office equipment

Multi-line phone system

Job description

Celestica Inc. in Portland, OR seeks an Operations Support Administrator 1 to provide essential administrative and customer service support.

You will handle data entry, mail distribution, and front-desk activities, ensuring accurate records and smooth office operations. Responsibilities include managing calls, greeting visitors, scheduling conference rooms, maintaining logs, and safeguarding confidential information.