04 - Operations Support Administrator 1

Celestica Inc.; Portland (OR); On-site; USD 42,000 - 54,000; Full time

Job summary

Celestica Inc. in Portland, OR seeks an Operations Support Administrator 1 to provide essential administrative and customer service support.

You will handle data entry, mail distribution, and front-desk activities, ensuring accurate records and smooth office operations. Responsibilities include managing calls, greeting visitors, scheduling conference rooms, maintaining logs, and safeguarding confidential information.

Qualifications

• Two to four years’ relevant experience.
• High School diploma or equivalent.
• Ability to communicate effectively with internal and external customers.

Responsibilities

• Provides general administrative and/or customer service support to relieve department managers or staff of administrative details.
• Receives, screens, and distributes incoming mail.
• Gathers, sorts, and enters data into one or several databases.
• Maintains database integrity by periodically reviewing contents and evaluating files for accuracy.
• Answers incoming calls to the company’s main phone number.
• Greets visitors arriving at the main lobby reception area.
• Arranges conference rooms and conference phone reservations.
• Maintains a visitor’s log.
• Creates and maintains a database for the storage and recovery of employee photographs.
• Orders supplies and/or services, sets up and maintains files.

Skills

Administrative support

Customer service

Data entry

Communication

Education

High School diploma

Tools

Office equipment

Multi-line phone system

Job description

04 - Operations Support Administrator 1

Date: Aug 26, 2026

Location: Portland, OR, US

04 - Operations Support Administrator 1
Req ID: 140168
Hiring Manager: Darren Harris
Band: 04
Region: Americas
Country: USA
State/Province: Oregon
City: Portland

General Overview

Functional Area: Operations (OPS)
Career Stream: Operations Support (SUP)
Role: Administrator 1
Job Title: Operations Support Administrator 1
Job Code: AD1-OPS-SUP
Job Level: Level 04
Direct/Indirect Indicator: Indirect

Detailed Description

Performs tasks such as, but not limited to, the following:

Provides general administrative and/or customer service support to relieve department managers or staff of administrative details.

Receives, screens, and distributes incoming mail.

Gathers, sorts, and enters data into one or several databases.

Maintains database integrity by periodically reviewing contents and evaluating files for accuracy.

Answers incoming calls to the company’s main phone number.

Greets visitors arriving at the main lobby reception area.

Determines the nature of the caller’s/visitor’s business and directs the individual to the appropriate employee or location.

Arranges conference rooms and conference phone reservations.

Maintains a visitor’s log.

Issues and tracks security badges for visitors, new employees, contract employees and contractors.

Creates and maintains a database for the storage and recovery of employee photographs.

Orders supplies and/or services, sets up and maintains files.

Ability to evaluate and prioritize a variety of tasks to ensure their timely and accurate completion while working with frequent and ongoing interruptions.

Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.

Ability to efficiently organize, file and retrieve hard copy and electronic information relating to the business of the work unit.

Ability to manage sensitive department and employee information confidentially.

Knowledge of and ability to operate routine office equipment, which may include a multi-line phone system.

Ability to communicate clearly, quickly determine the nature of a call or visit, provide correct information and route calls or visitors to the appropriate

Ability to present a positive, professional image of the company to a wide variety of callers and visitors

Physical Demands

Generally performed in a normal office environment.

Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.

Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Typical Experience

Two to four years’ relevant experience

Typical Education

High School diploma, or consideration of an equivalent combination of education and experience.

Educational Requirements may vary by Geography

Notes

This job description is not intended to be an exhaustive list of all duties and responsibilities of the position. Employees are held accountable for all duties of the job. Job duties and the % of time identified for any function are subject to change at any time.

Celestica is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.
This policy applies to hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral and other aspects of employment and also states that retaliation against a person who files a charge of discrimination, participates in a discrimination proceeding, or otherwise opposes an unlawful employment practice will not be tolerated. All information will be kept confidential according to EEO guidelines.
Celestica is an E-Verify employer.

Nearest Major Market: Portland Oregon
Job Segment: Operations Manager, Database, Data Entry, Operations, Technology, Administrative