Operations Specialist

Beacon Hill; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Leave programs

Job summary

Beacon Hill, a growing Chicago-based professional services firm, seeks an Operations Specialist to support headquarters and serve as a key resource across office operations, executive support, and marketing initiatives.

You will manage the Chicago office, coordinate with leadership, and drive firmwide initiatives and events, leveraging SharePoint and Microsoft Office tools.

Qualifications

• 3+ years of executive, administrative, office management, operations, or project coordination experience within a professional services environment.
• Experience with SharePoint required.
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, Teams; QuickBooks experience preferred.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Serve as the primary Chicago office contact with building management, vendors and service providers.
• Oversee office logistics including supplies, equipment, mail, facilities coordination.
• Provide executive-level administrative support to Partners and senior leadership (calendar, travel, expenses).
• Draft and prepare professional presentations and business materials using Microsoft Office.
• Coordinate with the firm's managed IT provider for technology support and needs.
• Partner with Marketing to plan internal events, client programs and conferences.
• Coordinate event logistics including scheduling, materials, attendee communications, and on-site support.

Skills

Executive support

Office management

Operations

Project coordination

Tools

SharePoint

QuickBooks

Microsoft Office

Job description

A growing Chicago-based professional services firm is seeking an Operations Specialist to support its headquarters and serve as a key resource across office operations, executive support, and marketing initiatives. The client is ideally looking for a candidate with strong experience within office management and SharePoint. Working closely with firm leadership, this individual will play an integral role in supporting day-to-day operations while helping drive firmwide initiatives and events.

THE ROLE

• Serve as the primary point of contact for the Chicago office, managing relationships with building management, vendors, and service providers to ensure smooth day-to-day operations.
• Oversee office logistics including supplies, equipment, mail, facilities coordination, and general office management.
• Provide executive-level administrative support to Partners and senior leadership, including complex calendar management, meeting coordination, travel planning, and expense administration.
• Draft, edit, and prepare professional presentations, reports, communications, and other business materials using Microsoft Office tools.
• Serve as the primary liaison with the firm's managed IT provider, coordinating technology support, troubleshooting issues, and facilitating ongoing technology needs.
• Partner with the Marketing team to plan and execute internal events, client programs, conferences, and industry engagements.
• Coordinate event logistics including vendor management, scheduling, materials preparation, attendee communications, and on-site support.

YOU

• 3+ years of executive, administrative, office management, operations, or project coordination experience within a professional services environment.
• Experience within SharePoint required
• Strong proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other business technologies; QuickBooks experience preferred.
• Exceptional organizational and time management skills with outstanding attention to detail.

This organization offers a competitive compensation package, comprehensive benefits, and the opportunity to work closely with senior leadership in a dynamic and entrepreneurial environment.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information

• Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.