Operations Secretary: District Operations & Admin Support

Sylvania; Concrete (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

The Concrete School District seeks a Secretary to provide administrative and clerical support to an assigned school, program, or district department. As a primary contact for students, families, staff, and vendors, you will help maintain confidential records and support reporting, purchasing, and compliance processes.

In this in-person role, you will collaborate with administrators to establish priorities, manage calendars, handle communications, and coordinate across districts.

Qualifications

• High school diploma or equivalent is required.
• Experience in office, clerical, administrative, bookkeeping, records, or customer service is preferred.
• Ability to use computers, databases, and standard office software.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to learn District information systems and procedures.

Responsibilities

• Provide reception, telephone, email, and customer-service support.
• Maintain confidential files, records, databases, and electronic systems.
• Enter, verify, retrieve, and report information within required timelines.
• Prepare correspondence, reports, forms, and notices.
• Process purchasing, purchase orders, invoices, receipts, timesheets, and related documents.
• Maintain calendars, schedule meetings, and coordinate communications.
• Collaborate with administrators, staff, and vendors to support operations.
• Work with district policies and state/federal requirements.

Skills

Customer service

Communication

Organization

Confidentiality

Technology learning

Education

High school diploma or equivalent

Associate degree or higher

Tools

Databases

Office software

Student information systems

Financial systems

Job description

The Concrete School District seeks a Secretary to provide administrative and clerical support to an assigned school, program, or district department. As a primary contact for students, families, staff, and vendors, you will help maintain confidential records and support reporting, purchasing, and compliance processes.

In this in-person role, you will collaborate with administrators to establish priorities, manage calendars, handle communications, and coordinate across districts.