Dynamic School Office Secretary — Substitute

Camas School District; United States; On-site; USD 25,000 - 35,000; Part time

Job summary

Camas School District is seeking a Substitute Secretary to provide temporary administrative and clerical support in a school or district office during regular staff absences.

The role supports administrators, staff, students, families, and the public with phone, front desk, attendance, records, and communications tasks, while maintaining confidentiality and following district procedures.

Qualifications

• High school diploma or equivalent required; administrative support training preferred.
• Experience in secretarial, clerical, customer service, or administrative support.
• Ability to use multiple forms of technology including MS Office, Google Suite, Outlook, Frontline Skyward/Qmlativ and InTouch.
• Ability to assist parents, staff, and the community with questions or information related to the school and district.
• Excellent writing and editing skills.
• Maintain First Aid/CPR and other health and safety trainings.

Responsibilities

• Provide general administrative and clerical support, including answering phones, taking messages, greeting visitors, preparing correspondence, filing, copying, and maintaining office records.
• Serve as a welcoming and professional point of contact for students, families, staff, visitors, and the public.
• Follow building security procedures, including greeting, identifying, and admitting visitors.
• Maintain confidentiality of student, employee, family, and district information.
• Assist with student attendance, enrollment, records, scheduling, and other student information processes as assigned.
• Assist with substitute coordination, employee absences, timekeeping, payroll, and other office processes as assigned.
• Assist with preparing reports, correspondence, forms, school communications, and other required documentation.
• Receive and process payments, fees, supplies, mail, and deliveries as assigned, following district procedures.
• Assist with school activities, meetings, testing, safety procedures, and other building events as assigned.
• Learn and follow established building and district procedures and adapt to different schools and offices.
• Provide coverage and assistance for other office staff as needed.
• Other related duties as assigned by the Principal or District Administrator.

Skills

Problem solving

Interpersonal skills

Effective communication

Planning and organizing

Attention to detail

Adaptability

Dependability

Education

High school diploma or equivalent

Administrative support training

Post high school education

Tools

MS Office Suite

Google Suite

Outlook

Frontline Skyward/Qmlativ

InTouch

Job description

Camas School District is seeking a Substitute Secretary to provide temporary administrative and clerical support in a school or district office during regular staff absences.

The role supports administrators, staff, students, families, and the public with phone, front desk, attendance, records, and communications tasks, while maintaining confidentiality and following district procedures.