Executive Admin & Operations Support

Master's Landscape Design; Mount Juliet (TN); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Professional development

Job summary

Master’s Landscape Design seeks an organized Administrative Assistant to support the Owner/Founder, Project Manager, and office team. You will manage schedules, handle client calls professionally, coordinate intake and leads, book travel, and assist with events to keep operations running smoothly.

Ideal candidates are detail-oriented, tech-savvy, and capable of handling multiple priorities in a fast-paced environment. A warm, confidential, team-oriented mindset is essential.

Qualifications

• Welcoming and professional phone demeanor with strong written and verbal communication skills.
• Highly detail-oriented and organized with the ability to manage multiple priorities simultaneously.
• Proficient with Microsoft Office products and quick to learn new software including CRM tools.
• Adaptable and proactive, with a genuine interest in using AI to streamline job processes.
• Team player with a proactive attitude who embraces the company's family-oriented culture.
• Exercises sound judgment and maintains discretion and confidentiality regarding the Owner's schedule, business matters, and client information.
• Aligns with core values of professionalism, integrity, passion, communication, adaptability, and loyalty.

Responsibilities

• Executive & calendar support: manage the Owner/Founder’s calendar and coordinate all appointments; book travel; provide additional admin support as needed.
• Client communication & lead management: answer phones warmly, intake potential customers, ensure timely follow-up, assign sales leads, keep CRM up to date.
• Team & operations support: assist Project Manager with scheduling, permits, and other tasks; coordinate company events; send client gifts; maintain organization and follow-through.

Skills

Phone etiquette

Communication

Detail-oriented

Office software

CRM tools

AI in processes

Team player

Discretion

Tools

Microsoft Office

CRM tools

Job description

Master’s Landscape Design seeks an organized Administrative Assistant to support the Owner/Founder, Project Manager, and office team. You will manage schedules, handle client calls professionally, coordinate intake and leads, book travel, and assist with events to keep operations running smoothly.

Ideal candidates are detail-oriented, tech-savvy, and capable of handling multiple priorities in a fast-paced environment. A warm, confidential, team-oriented mindset is essential.