Administrative Assistant

Edwin's Landscaping & Tree Experts LLC; Catonsville (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Edwin's Landscaping & Tree Experts LLC in Catonsville, MD is seeking a motivated Administrative Assistant to keep daily operations running smoothly and support a busy field crew. You will answer calls, schedule service, prepare invoices, maintain filing systems, and assist with basic bookkeeping in a fast-paced, small-business environment.

Proficiency in Microsoft Office or Google Workspace, strong communication, and attention to detail are essential; landscaping experience is a plus.

Qualifications

• Prior experience in administrative, office, or customer service role.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite or Google Workspace.
• High level of organization and attention to detail in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls, emails, and customer inquiries.
• Schedule appointments, service calls, and crew assignments.
• Prepare and send estimates, invoices, and follow-up communications to clients.
• Maintain organized digital and physical filing systems for contracts, permits, and job records.
• Support office operations including data entry, supply ordering, and general clerical tasks.
• Coordinate with field crews and management to ensure accurate job scheduling and updates.
• Assist with basic bookkeeping tasks such as processing payments and tracking expenses.

Skills

Strong communication

Highly organized

Multitasking

Team player

Tools

Microsoft Office

Google Workspace

Job description

About the Role:

Edwin's Landscaping & Tree Experts LLC is looking for a motivated and organized Administrative Assistant to join our growing team in Catonsville, MD! This is a fantastic opportunity to play a key behind-the-scenes role in keeping our operations running smoothly while supporting a hardworking crew of landscaping and tree care professionals.

Responsibilities:

• Answer and direct incoming phone calls, emails, and customer inquiries in a professional manner
• Schedule appointments, service calls, and crew assignments using scheduling software or calendars
• Prepare and send estimates, invoices, and follow-up communications to clients
• Maintain organized digital and physical filing systems for contracts, permits, and job records
• Support office operations including data entry, supply ordering, and general clerical tasks
• Coordinate with field crews and management to ensure accurate job scheduling and updates
• Assist with basic bookkeeping tasks such as processing payments and tracking expenses

Requirements:

• Prior experience in an administrative, office, or customer service role preferred
• Strong communication skills, both written and verbal
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace
• Highly organized with strong attention to detail and ability to multitask
• Comfortable working in a fast-paced, small business environment
• Experience in landscaping, construction, or a field service industry is a plus
• Reliable, punctual, and a team-oriented attitude

About Us:

Edwin's Landscaping & Tree Experts LLC is a trusted name in the Catonsville, MD area, delivering top-quality landscaping and tree care services to residential and commercial clients. Our customers keep coming back because of our reliability, attention to detail, and passion for beautiful outdoor spaces. We take pride in building a team that feels like family and values hard work, integrity, and growth.