Operations & Scheduling Administrative Assistant

Cultivate Behavioral Health & Education; Colorado Springs (CO); On-site; USD 32,000 - 34,000; Full time

Job summary

Cultivate Behavioral Health & Education in Colorado Springs seeks an Administrative Assistant to support daily operations across the center, clinic, and office. The AA will work with the Director of Operations to ensure smooth processes and efficient management of the location.

The role includes coordinating internal and external activities, handling inquiries, greeting visitors, and producing reports. Strong MS Office skills and a proactive, collaborative mindset are essential.

Qualifications

• 3 years of experience providing high level administrative support to corporate teams.
• Healthcare practice management systems experience preferred but not required.

Responsibilities

• Coordinate activities for all departments and external stakeholders.
• Support clinic and operations staff with administrative duties.
• Answer and screen telephone inquiries; route messages and record intake information.
• Greet and assist visitors.
• Generate reports and presentations; file electronically.
• Assist with HR forms and workers' compensation/leave forms for the HR system.
• Provide administrative resources; coordinate office tasks, supplies, equipment, and facility upkeep.
• Arrange travel as needed.
• Plan and coordinate team meetings and external events support.
• Schedule appointments to avoid conflicts; assist with onsite interview scheduling.
• Anticipate needs to ensure a positive experience.
• Perform other duties as assigned per Cultivate policies.

Skills

Communication

Attention to detail

Team collaboration

Multitasking

Scheduling

Tools

MS Office

Job description

Cultivate Behavioral Health & Education in Colorado Springs seeks an Administrative Assistant to support daily operations across the center, clinic, and office. The AA will work with the Director of Operations to ensure smooth processes and efficient management of the location.

The role includes coordinating internal and external activities, handling inquiries, greeting visitors, and producing reports. Strong MS Office skills and a proactive, collaborative mindset are essential.