Dynamic Administrative Assistant for Clinic Operations

Cultivate BHE; Colorado Springs, Northern (CO, KY); Hybrid; USD 32,000 - 34,000; Full time

Job summary

Cultivate BHE in Colorado Springs is seeking an Administrative Assistant to support day-to-day operations at our center and collaborate with the Director of Operations to ensure efficient office functioning.

The role emphasizes strong MS Office skills, attention to detail, and professional communication. You will greet visitors, manage schedules, generate reports, assist with HR forms in the Human Capital Management system, and help arrange travel and events as needed.

Qualifications

• 3 years of experience providing high level administrative support to corporate teams.
• Experience in healthcare practice management systems preferred but not required.

Responsibilities

• Coordinate activities, both internally and externally, for all departments as well as external stakeholders, families, and service providers
• Support the clinic and operations staff with administrative duties
• Answer and screen telephone inquiries; take and route messages and record intake information, as needed
• Greet and assist visitors
• Generate reports and presentations and file in the appropriate electronic files
• Assist with the completion of employee personnel forms, workers compensation claims and leave forms/requests for the Human Capital Management system
• Provide administrative resources for the team in partnership with other operations staff including coordinating office tasks, supplies, and equipment; facility upkeep and new hire set up
• Supply general support for travel arrangements
• Plan and coordinate team meetings, as necessary
• Provide event planning support, as necessary, for external events
• Provide real-time scheduling support by booking appointments in order to avoid conflicts
• Assist internal recruiters with onsite interview schedules as well as candidate arrangements and travel
• Anticipate the needs of others in order to ensure an effective, positive experience.
• Perform other duties as assigned and required to maintain unit operations
• Adhere to Cultivate Management Corp policies and procedures
• Perform other duties as assignedA

Skills

MS Office

Administrative support

Communication skills

Team collaboration

Attention to detail

Tools

Healthcare practice management systems

Job description

Cultivate BHE in Colorado Springs is seeking an Administrative Assistant to support day-to-day operations at our center and collaborate with the Director of Operations to ensure efficient office functioning.

The role emphasizes strong MS Office skills, attention to detail, and professional communication. You will greet visitors, manage schedules, generate reports, assist with HR forms in the Human Capital Management system, and help arrange travel and events as needed.