Executive Administrative Assistant: Scheduling & Operations

Southwest Autism Research and Resource Center; Mesa (AZ); On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Up to 16 paid PTO days

8 paid holidays

Medical, dental and vision insurance

401(k) with company match

Internal growth opportunities

Job summary

Southwest Autism Research and Resource Center (SARRC) is seeking an Administrative Assistant to support daily operations at our Mesa, AZ campus. The role involves greeting visitors, managing calls, scheduling, expense reporting, and keeping calendars up to date for clinicians and leadership.

This full-time position requires 1–2 years of administrative experience, strong organization, and a sensitivity to diverse populations.

Qualifications

• Ideal candidate has a high school diploma and 1–2 years of administrative experience in a professional environment.
• Experience with scheduling and coordinating services or appointments is required.
• Strong communication and organization skills are essential.
• Ability to interact with diverse populations respectfully and professionally.
• Interest in serving individuals with specialized needs.

Responsibilities

• Greet on-site visitors and direct them to appropriate contacts.
• Administer visitor sign-in and security procedures.
• Maintain clean, organized common areas and stocked supplies.
• Answer phones, take messages, and route calls.
• Manage mail and interoffice deliveries between SARRC campuses.
• Use MS Office and database tools for admin tasks.
• Schedule rooms and coordinate meetings and events.
• Update and manage clinician and client calendars.
• Assist Executive Assistant with meeting setup and special projects.

Skills

Administrative support

Scheduling

Customer communication

Office management

Data entry

Education

High school diploma

Tools

Concur

Microsoft Office

Database management

Job description

Southwest Autism Research and Resource Center (SARRC) is seeking an Administrative Assistant to support daily operations at our Mesa, AZ campus. The role involves greeting visitors, managing calls, scheduling, expense reporting, and keeping calendars up to date for clinicians and leadership.

This full-time position requires 1–2 years of administrative experience, strong organization, and a sensitivity to diverse populations.