Program Operations & Data Coordinator I

State of Colorado; Colorado Springs (CO); On-site; USD 48,000 - 60,000; Full time

Benefits offered by this job

PERA retirement benefits

Medical and dental health plans

Disability coverage

Paid holidays and leave

Tuition reimbursement

Job summary

State of Colorado is seeking a Program Assistant I in Colorado Springs to provide detailed data information to leadership and to manage budgeting and reporting activities across Behavioral Health programs. The role supports executives, liaises with stakeholders, and ensures efficient office operations.

The position requires four years of clerical experience or equivalent education/experience, with transcripts to claim credit, and residency in Colorado at the time of application.

Qualifications

• Four (4) years of general clerical experience related to the work assigned to this position. This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement. Work experience less than full time will be prorated.
• A combination of related education in Business, Criminal Justice or a similar discipline and/or relevant experience as related to the work assigned equal to four (4) years. You MUST submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.

Responsibilities

• Provide programmatic support on behalf of an executive or director.
• Serve as the primary liaison between the work unit staff, and program internal and external stakeholders.
• Provide outstanding customer service to CDOC employees, outside agencies, and the public.
• Interpret, explain, and apply basic principles, rules, regulations, policies, precedents, guidelines, and objectives.
• Organize and establish work processes to provide support to management, ensuring the delivery of designated services and optimal office processes.
• Analyze, evaluate, develop, and implement work processes to achieve program efficiency and deliver needed services effectively.
• Run reports, research raw data and sort appropriately, in order to provide to executive staff clear and concise information, in order to make best business decisions and/or to report agency status on goals.
• Provide assistance with technical budget detail matter, such as preparing budget documents, and estimating budget needs.
• Prepare executive presentations, reports, memos, letters, and other documents.
• Review records and reports pertaining to activities such as production, processes, and procedures to verify details, monitor work activities, and evaluate program performance.
• Read and analyze documents, submissions, and reports to determine program significance and proper distribution.
• Handle all arrangements for the office related to meetings, coordinate events, and other office needs.
• Update and maintain systems, such as databases and tracking systems, to ensure efficient operation and to ensure timely follow-up on outstanding issues.
• Implement, revise and create office practices and procedures; adhere to state, fiscal and personnel rules.
• Other duties, as assigned.

Job description

State of Colorado is seeking a Program Assistant I in Colorado Springs to provide detailed data information to leadership and to manage budgeting and reporting activities across Behavioral Health programs. The role supports executives, liaises with stakeholders, and ensures efficient office operations.

The position requires four years of clerical experience or equivalent education/experience, with transcripts to claim credit, and residency in Colorado at the time of application.