Operations & Safety Coordinator

Pacific Commercial Services; Kapolei (HI); On-site; USD 25,000 - 39,000; Full time

Job summary

Pacific Commercial Services is seeking an Office Coordinator to manage day-to-day office tasks and keep operations running smoothly. You will be the first point of contact for customers, handling communications, forms, data entry, and scheduling while supporting fleet compliance and onboarding.

The role emphasizes strong communication, organization, and multi-tasking in a dynamic environment. On-site in Hawaii, with opportunities to contribute to safety and process improvements.

Qualifications

• 3 years of office, administrative, or customer service experience.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong data entry skills with high accuracy.
• Excellent phone etiquette and written communication.
• Strong organizational skills with multitasking ability.

Responsibilities

• Answer and direct phone calls in a professional and courteous manner.
• Serve as the front-line contact for walk-in customers and direct them to the right resource.
• Coordinate and communicate with project managers, supervisors, field crews, and customers.
• Assist the Fleet Manager with vehicle and equipment compliance processing, including scheduling inspections.
• Process customer forms and manage project documentation and logs with high accuracy.
• Serve as backup to the dispatcher for scheduling and project documentation.
• Organize and maintain office files, scanning and photocopying.
• Coordinate new employee onboarding schedules and paperwork.
• Coordinate employee uniform program, pricing reviews, and vendor performance.
• Plan and execute employee engagement activities.
• Assist with access to customer facilities, badges and site clearance.
• Maintain office and warehouse supplies inventory and place orders.
• Provide administrative support to staff and perform other duties.

Skills

Customer service

Phone etiquette

Communication

Data entry

Organizational skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Excel

Outlook

Job description

Pacific Commercial Services is seeking an Office Coordinator to manage day-to-day office tasks and keep operations running smoothly. You will be the first point of contact for customers, handling communications, forms, data entry, and scheduling while supporting fleet compliance and onboarding.

The role emphasizes strong communication, organization, and multi-tasking in a dynamic environment. On-site in Hawaii, with opportunities to contribute to safety and process improvements.