Office Operations & Admin Coordinator

Ocean Havens; Boston (MA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical & Dental Insurance

401k Retirement with 4% match

Long Term Disability

Term Life and AD&D Insurance up to $20

Voluntary Additional Life & AD&D

Voluntary Accident Insurance

10 Paid holidays – 1 float day

40 hours paid sick time/year

Two weeks paid vacation/year

Job summary

Boston Marine Services, an Ocean Havens company, is seeking an Office Coordinator to provide in-person administrative support, serve as the first point of contact for customers and vendors, and help keep daily operations running smoothly.

You will manage scheduling, travel, records, and CRM data, coordinate communications across teams, and support leadership with logistics and events. This role emphasizes organization, customer service, and teamwork in a busy office environment.

Qualifications

• High school diploma or equivalent; post-secondary ed preferred.
• Minimum 2 years in administrative/office coordinator or similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Customer service mindset and ability to multitask.

Responsibilities

• Serve as receptionist and primary point of contact for all calls, emails, inquiries, visitors, and vendors.
• Respond to customer inquiries and coordinate effectively across teams.
• Coordinate scheduling, calendars, and conference room logistics for managers and the service team.
• Maintain calendars, appointments, and travel arrangements as needed.
• Prepare basic reports and maintain organized records and CRM data.
• Assist in onboarding/offboarding and HR administrative tasks.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Customer service mindset

Multitasking

Teamwork

Administrative experience

Education

High school diploma or equivalent

Post-secondary education in business administration or related field preferred

Tools

Microsoft Office

Job description

Boston Marine Services, an Ocean Havens company, is seeking an Office Coordinator to provide in-person administrative support, serve as the first point of contact for customers and vendors, and help keep daily operations running smoothly.

You will manage scheduling, travel, records, and CRM data, coordinate communications across teams, and support leadership with logistics and events. This role emphasizes organization, customer service, and teamwork in a busy office environment.