Hawaii Island Administrative Coordinator

Hawaii Gas; Kailua (HI); On-site; USD 40,000 - 56,000; Full time

Job summary

Hawaii Gas is seeking an Office Coordinator to provide administrative support across Hawaii Island sites. You will handle calls and emails, process mail and invoices, maintain files, and assist supervisors with administration duties. You will schedule service orders, issue tickets, and support collections data. A valid Hawaii driver's license is required.

This role emphasizes safety, organization, and reliable office operations in a dynamic energy environment on Hawaii Island.

Qualifications

• High school diploma or GED.
• At least two years of administrative experience.
• Proficient in MS Office (Outlook, Word, Excel, Access, and PowerPoint).

Responsibilities

• Provide daily administrative support for Hawaii Island sites.
• Handle calls and emails; transfer messages and escalate issues as needed.
• Process mail, invoices, expense reports, p-card statements, and petty cash.
• Organize and maintain files (personnel, compliance training, truck, and customer records).
• Schedule service orders and delivery tickets; verify tickets and credit checks.
• Assist with supervisor/administration duties as needed.
• Maintain postings on bulletin boards and ensure mandated notices.
• Communicate with customers regarding collections and data reporting.
• Participate in on-call emergency response rotation with dispatchers/Operations.
• Maintain safety compliance and EH&S training.

Skills

Administrative experience

Communication skills

Education

High school diploma or GED

Tools

MS Office

Job description

Hawaii Gas is seeking an Office Coordinator to provide administrative support across Hawaii Island sites. You will handle calls and emails, process mail and invoices, maintain files, and assist supervisors with administration duties. You will schedule service orders, issue tickets, and support collections data. A valid Hawaii driver's license is required.

This role emphasizes safety, organization, and reliable office operations in a dynamic energy environment on Hawaii Island.