Operations & HR Administrative Coordinator

Alert Disaster Restoration; Bakersfield (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid Time Off

Job summary

Alert Disaster Restoration is seeking an Administrative Coordinator to support office operations, customer service, dispatch coordination, and HR administration. This role ensures smooth day-to-day activities, handles scheduling, data entry, and maintains fleet records.

The ideal candidate is highly organized, detail-oriented, and professional, with strong communication and confidentiality. You will assist with onboarding, candidate interviews, and internal documentation while supporting

Qualifications

• High school diploma or equivalent required; Associate's degree preferred.
• Minimum of 2 years of experience in administrative, office coordination, customer service, dispatch, HR support, or related role.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Strong verbal and written communication skills.
• Excellent organizational, time management, and multitasking abilities.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Greet visitors and assist customers professionally.
• Answer, screen, and direct calls, emails, and messages.
• Provide customer service and address routine inquiries with professionalism and urgency.
• Enter and update technician scheduling information in company systems.
• Manage job intake processes and ensure accurate data entry.
• Schedule and coordinate meetings, conference room reservations, and calendar appointments.
• Maintain a clean, organized reception area and office spaces.
• Manage mail, deliveries, and packages.
• Coordinate daily vehicle check-outs and returns; maintain fleet records.

Skills

Strong communication skills

Excellent organizational abilities

Time management

Multitasking abilities

Discretion / confidentiality

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

Alert Disaster Restoration is seeking an Administrative Coordinator to support office operations, customer service, dispatch coordination, and HR administration. This role ensures smooth day-to-day activities, handles scheduling, data entry, and maintains fleet records.

The ideal candidate is highly organized, detail-oriented, and professional, with strong communication and confidentiality. You will assist with onboarding, candidate interviews, and internal documentation while supporting