Operations & Records Assistant (12PM–10PM, OT)

Fedway Associates, Inc.; Elizabeth (NJ); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Fedway Associates, Inc. is seeking an organized administrative assistant to support daily operations in Elizabeth, NJ.

You will answer and transfer calls, screen when necessary, and handle COD payments while ensuring accuracy and discretion. Responsibilities include reconciling invoices from deliveries, maintaining filing systems, retrieving information from records and emails, and preparing written summaries as needed.

Qualifications

• High School diploma or equivalent required.
• Strong verbal and written communication.
• Excellent customer service and interpersonal skills.
• Proficient with Microsoft Office and related software.
• Strong organizational skills and attention to detail.
• Basic understanding of clerical procedures, recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Collects money orders, checks and cash for COD accounts.
• Reconciles invoices from day's deliveries.
• Maintains filing systems as assigned.
• Retrieves information from records, emails, minutes, and other related documents; prepares written data summaries when needed.
• Responds to and resolves administrative inquiries.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Skills

Verbal and written communication

Interpersonal and customer service

Microsoft Office

Organization and attention to detail

Recordkeeping and filing basics

Independent work

Education

High School diploma or equivalent

Tools

Microsoft Office Suite

Job description

Fedway Associates, Inc. is seeking an organized administrative assistant to support daily operations in Elizabeth, NJ.

You will answer and transfer calls, screen when necessary, and handle COD payments while ensuring accuracy and discretion. Responsibilities include reconciling invoices from deliveries, maintaining filing systems, retrieving information from records and emails, and preparing written summaries as needed.