Accounting & Payments Support Specialist

Fulfill NJ; Neptune Township (NJ); On-site; USD 55,000 - 60,000; Full time

Job summary

Fulfill NJ, the FoodBank of Monmouth and Ocean Counties, seeks an Accounting Assistant to support the Finance Department from our Neptune headquarters. You will record deposits, handle vendor invoices, and maintain accurate financial records to ensure timely processing.

Based in Neptune, you will perform high-volume data entry, assist with month-end activities, and collaborate with internal teams and external vendors to uphold accuracy and accountability in a dynamic nonprofit environment.

Qualifications

• One to three years of accounting, bookkeeping, accounts payable, or financial data entry experience preferred.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Experience working with accounting, ERP, or accounts payable systems preferred.
• Strong organizational, communication and interpersonal skills.
• Ability to collaborate and work effectively with team members of diverse backgrounds.

Responsibilities

• Enter and record daily bank deposits in the accounting system.
• Record and reconcile credit card merchant deposits and other electronic payment transactions.
• Verify deposit activity against supporting documentation and bank records.
• Assist with researching and resolving discrepancies related to cash receipts and deposits.
• Enter vendor invoices into the accounts payable system accurately and timely.
• Review invoices for completeness and proper supporting documentation.
• Verify account coding and routing of invoices for approval.
• Maintain electronic and physical invoice records in accordance with department procedures.
• Assist with vendor inquiries regarding invoice status and payment processing.
• Perform high-volume data entry with a high degree of accuracy.
• Maintain organized financial records and supporting documentation.
• Assist with account reconciliations and reporting as requested.
• Support month-end and year-end accounting activities.
• Prepare, scan, file, and maintain accounting documents.
• Assist with managing donor information and cross‑functional projects
• Assist with audits and requests for financial documentation.
• Provide general administrative support to the Finance Department.
• Assists with Fulfill’s file retention system.
• May perform various tasks associated with special projects or events.
• Updates job knowledge by participating in educational opportunities.

Skills

Attention to detail

Excel

Office suite

Accounting software

Multi-tasking

Team collaboration

Tools

ERP systems

Accounting software

Job description

Fulfill NJ, the FoodBank of Monmouth and Ocean Counties, seeks an Accounting Assistant to support the Finance Department from our Neptune headquarters. You will record deposits, handle vendor invoices, and maintain accurate financial records to ensure timely processing.

Based in Neptune, you will perform high-volume data entry, assist with month-end activities, and collaborate with internal teams and external vendors to uphold accuracy and accountability in a dynamic nonprofit environment.