Operations & Projects Specialist – Systems Capacity

Oregon Inc; Salem (VA); On-site; USD 48,000 - 67,000; Full time

Job summary

Oregon Department of Education seeks an energetic Systems Capacity & Improvement Administrative Specialist to support the SCI Team and Director. The role manages executive workflows, coordinates schedules, and tracks priorities in a fast-paced environment.

The ideal candidate will have strong organization, problem solving, and collaboration skills, with experience in budgeting, invoicing, and cross‑team coordination. Oregon state government offers comprehensive benefits.

Qualifications

• Three years of secretarial or administrative support experience with coordinating office procedures, reports, and data analysis.
• An associate degree in general office occupations with two years of related experience, or equivalent combination.

Responsibilities

• Provide operational support to the Director and SCI team by coordinating schedules and commitments.
• Track action items, deliverables, and monitor organizational priorities.
• Support budgeting, invoicing, purchasing, and maintaining records.
• Lead meeting logistics, agendas, and documentation of decisions.
• Assist project implementation and coordinate across stakeholders to move work forward.

Skills

Administrative support

Office coordination

Report preparation

Microsoft 365

Project coordination

Education

Associate degree in general office occupations

Tools

Microsoft Project

Planner

Teams

SharePoint

Job description

Oregon Department of Education seeks an energetic Systems Capacity & Improvement Administrative Specialist to support the SCI Team and Director. The role manages executive workflows, coordinates schedules, and tracks priorities in a fast-paced environment.

The ideal candidate will have strong organization, problem solving, and collaboration skills, with experience in budgeting, invoicing, and cross‑team coordination. Oregon state government offers comprehensive benefits.