Administrative & Projects Coordinator – Systems Capacity

State of Oregon; Salem (OR); Híbrido; USD 48.000 - 67.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Amazing benefits

Descripción de la vacante

The Oregon Department of Education is seeking a Systems Capacity & Improvement Administrative Specialist to join the Office of Education Innovation and Improvement (EII). This permanent position is hybrid, with onsite collaboration and remote work possible when appropriate.

The role focuses on coordinating workflows, budgets, and team operations, while supporting implementation of organizational goals and strong partnerships with internal and external stakeholders.

Formación

• Three years of secretarial or administrative support experience coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• OR An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• OR An equivalent combination of education and experience.

Responsabilidades

• Provide operational support to the Director and team priorities by strategically managing executive workflows, coordinating schedules and commitments, tracking action items and deliverables, monitoring organizational priorities, and supporting effective planning and decision-making.
• Coordinate team operations and business processes by supporting budgeting and fiscal tracking, processing invoices and purchasing activities, maintaining operational records, and helping ensure resources and administrative systems support the team’s work.
• Lead meeting and communication coordination efforts by organizing virtual and in-person meetings, preparing agendas and materials, facilitating meeting logistics, documenting decisions and action items, and supporting communication with internal and external partners.
• Support project implementation and accountability by maintaining project tracking systems, monitoring timelines and deadlines, coordinating activities across stakeholders, organizing files and documentation, and helping ensure team priorities move from planning to completion.

Conocimientos

Project management

Office administration

Budgeting

Scheduling

Communication

Process improvement

Vendor coordination

Educación

Associate degree in general office occupations

Equivalent combination of education and experience

Herramientas

Microsoft 365

Microsoft Project

Planner

Teams

SharePoint

Descripción del empleo

The Oregon Department of Education is seeking a Systems Capacity & Improvement Administrative Specialist to join the Office of Education Innovation and Improvement (EII). This permanent position is hybrid, with onsite collaboration and remote work possible when appropriate.

The role focuses on coordinating workflows, budgets, and team operations, while supporting implementation of organizational goals and strong partnerships with internal and external stakeholders.