Operations & Projects Specialist - SCI Team

Oregon Inc; Salem (OR); Hybrid; USD 48,000 - 67,000; Full time

Job summary

The Oregon Department of Education seeks a Systems Capacity & Improvement Administrative Specialist to support the Director and the SCI team. This permanent, non-exempt role coordinates projects, meetings, fiscal activities, and team operations while turning goals into actionable plans.

The position emphasizes collaboration, initiative, and continuous learning within a hybrid work model, requiring proactive problem-solving and strong relationship-building with internal and external partners

Qualifications

• Three years of secretarial or administrative support experience coordinating office procedures
• Experience preparing narrative and statistical reports and conducting data analysis
• Ability to manage multiple priorities and adapt in a dynamic environment

Responsibilities

• Provide operational support to the Director and SCI Team
• Coordinate projects, communications, meetings, and fiscal activities
• Track progress on priorities and support planning and decision-making
• Manage executive workflows and coordinating schedules and commitments
• Document decisions, action items, and maintain project tracking systems

Skills

Secretarial/administrative support

Project coordination

Narrative & statistical reporting

Education

Associate degree in general office occupations

Tools

Microsoft 365

Project management tools (MS Project/Planner/Teams/SharePoint)

Job description

The Oregon Department of Education seeks a Systems Capacity & Improvement Administrative Specialist to support the Director and the SCI team. This permanent, non-exempt role coordinates projects, meetings, fiscal activities, and team operations while turning goals into actionable plans.

The position emphasizes collaboration, initiative, and continuous learning within a hybrid work model, requiring proactive problem-solving and strong relationship-building with internal and external partners