Administrative Assistant Project Coordinator

Agile Sourcing Partners; Covington (GA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, and vision insurance

401(k) participation and matching

Paid Time Off

Job summary

A project management firm in Covington, Georgia seeks a Project Coordinator Assistant to support various administrative and operational tasks throughout the project lifecycle. You will maintain project organization, facilitate communication, and ensure documentation compliance. Ideal candidates have strong organizational skills, are detail-oriented, and possess communication abilities. This full-time position requires on-site work and offers a comprehensive benefit package including 401(k) participation and paid time off.

Qualifications

• Ability to work in a fast-paced, deadline-driven environment.
• 1+ years of administrative, coordination, or project support experience preferred.
• High attention to detail and accuracy.

Responsibilities

• Support Project Coordinators with daily tasks as needed.
• Manage main line phone calls and route inquiries appropriately.
• Attend UCC meetings and document notes, action items, and follow-ups.

Skills

Strong verbal and written communication skills

Excellent organizational skills

Multitasking abilities

Proficiency in Microsoft Office Suite

Problem-solving skills

Customer service-oriented mindset

Education

High school diploma or equivalent

Associate or bachelor’s degree (preferred)

Tools

Microsoft Office Suite

Job description

The Project Coordinator Assistant supports Project Coordinators, Department Directors, and project teams by assisting with administrative, operational, and coordination tasks across the project lifecycle. This role is responsible for maintaining project organization, facilitating communication, supporting utility coordination efforts, and ensuring accurate documentation and compliance tracking. The Project Coordinator Assistant also serves as a front-line resource for communication and plays a key role in supporting internal processes, EOS activities, and overall project efficiency in a fast‑paced environment. This is a full‑time role with a requirement to work on‑site in Covington, Georgia.

Agile Underground Services offers a great benefit package for our team members including competitive pay, excellent medical, dental, vision and life insurance as well as immediate 401(k) participation & matching and Paid Time Off. If you are passionate about making a difference, consider joining our talented, diverse team!

Job Functions

Utility Coordination

• Create and manage utility tickets
• Conduct research to identify utility ownership
• Initiate outreach to utility owners for coordination and verification
• Track responses and follow up to ensure timely communication
• Records & Document Management
• Maintain and organize records folders
• Move and file documents into appropriate project folders accurately
• Ensure all documentation is current, complete, and accessible

Client & Communication Support

• Manage main line phone calls and route inquiries appropriately
• Serve as an initial point of contact for internal and external communications
• Maintain professional and timely communication with clients and stakeholders

Compliance & Documentation Support

• Request and track Certificates of Insurance (COI) and W-9 forms from clients
• Facilitate preparation and processing of affidavits
• Assist with maintaining compliance‑related documentation

Meeting & Coordination Support

• Attend UCC meetings and document notes, action items, and follow‑ups
• Assist with scheduling and coordination of meetings
• Support team communication and task tracking
• Serve as EOS Secretary by documenting meeting notes and action items
• Assist with EOS process coordination and accountability tracking

Project Team Support

• Assist Project Coordinators with daily tasks as needed
• Support project tracking, organization, and administrative functions
• Perform additional duties as assigned to support project success

Requirements

• Strong verbal and written communication skills
• Excellent organizational, multitasking, and time‑management abilities
• High attention to detail and accuracy
• Problem‑solving and critical‑thinking skills
• Customer service‑oriented mindset
• Proficiency in Microsoft Office Suite (Teams, Excel, Outlook)
• Ability to work in a fast‑paced, deadline‑driven environment
• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 1+ years of administrative, coordination, or project support experience preferred
• Strong organizational and documentation management skills
• Ability to handle multiple tasks and shifting priorities
• Strong interpersonal and communication skills
• Ability to work collaboratively across teams