Operations & Projects Administrative Assistant

Vesta Property Services Inc; Ocala (FL); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life and Disability

401K

Job summary

Vesta Property Services Inc. is seeking an Administrative Assistant to support the assigned department. The role involves clerical tasks, scheduling, filing, and handling confidential information with discretion.

You will coordinate meetings, travel, and special projects, prepare visual presentations, and liaise with internal teams and external contacts. A high school diploma and prior admin experience are required, with occasional travel possible.

Qualifications

• High school diploma required.
• Prior administrative experience preferred.
• Occasional travel may be required.

Responsibilities

• Schedule and organize meetings, travel, conferences, and department activities.
• Perform desktop publishing and create visual presentations.
• Establish and maintain filing systems and retrieve information as needed.
• Draft routine correspondence by phone or e-mail and respond to information requests.
• Answer phones, take messages, and liaise with other departments and external contacts.
• Handle confidential information and support special projects as needed.

Skills

Typing

Filing

Scheduling

Phone etiquette

Education

High school diploma

Tools

Microsoft Office

Outlook

Job description

Vesta Property Services Inc. is seeking an Administrative Assistant to support the assigned department. The role involves clerical tasks, scheduling, filing, and handling confidential information with discretion.

You will coordinate meetings, travel, and special projects, prepare visual presentations, and liaise with internal teams and external contacts. A high school diploma and prior admin experience are required, with occasional travel possible.