Property & Housing Compliance Coordinator

Vesta,-Inc.; Lanham (MD); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Bonuses

PTO: up to 96 hours first year

Sick leave: up to 40 hours per year

8 paid holidays per year

403(b) plan with employer matching

Health benefits from day one

EAP

Short-Term Disability

Job summary

Vesta, Inc. is seeking a Property and Housing Administration Coordinator to support the administration of our properties, housing programs, vehicles, and HUD-related corporations.

This role maintains accurate records, coordinates reporting and inspections, and tracks important deadlines to help preserve safe, compliant, and affordable housing. The position reports to the Director of Finance and collaborates with Property Management, Accounting, regional teams, and external partners to ensure

Qualifications

• Associate degree or equivalent experience in business, finance, housing, or related field.
• At least two years of administrative, property, housing, finance, or related experience.
• Strong organizational skills and attention to detail with ability to meet multiple deadlines.
• Excellent written and verbal communication and collaboration across departments.
• Proficiency with Microsoft 365 apps (Excel, Word, Outlook, Teams, SharePoint).
• Experience with HUD reporting, audits, inspections, or housing compliance preferred.

Responsibilities

• Maintain property and vehicle records, leases, registrations, insurance, licenses, and inspections.
• Track renewals, reporting deadlines, and outstanding documentation; follow up with staff.
• Coordinate documentation for purchases, rentals, utilities, and related admin activities.
• Maintain corporate and compliance records for HUD-related corporations; assist budgets and submissions.
• Prepare HUD billing, PRAC renewals, and related reports.
• Review TRACS activity, payments, voucher approvals, and adjustments; coordinate corrections.
• Coordinate documentation for audits, M&OM reviews, and HUD inspections; track follow-up items.
• Maintain tenant rosters, eligibility docs, rent calculation data, and annual recertifications.
• Prepare and sign leases and occupancy documents on behalf of Vesta.
• Support housing program grants, renewals, reporting, and recordkeeping.
• Administer vehicle records, gas cards, and fleet-tracking systems.
• Communicate professionally with tenants, employees, auditors, government representatives, insurers, vendors, and stakeholders.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Time management

Education

Associate degree in business administration, finance, accounting, property management, housing administration, or related field

Tools

Excel

Word

Outlook

Teams

SharePoint

Power Apps

Power BI

Job description

Vesta, Inc. is seeking a Property and Housing Administration Coordinator to support the administration of our properties, housing programs, vehicles, and HUD-related corporations.

This role maintains accurate records, coordinates reporting and inspections, and tracks important deadlines to help preserve safe, compliant, and affordable housing. The position reports to the Director of Finance and collaborates with Property Management, Accounting, regional teams, and external partners to ensure