Property Management Administrative Assistant

Vestar; West Hollywood (CA); On-site; USD 39,000 - 41,000; Full time

Job summary

Vestar is seeking an Administrative Assistant in West Hollywood, CA to provide general administrative support for the commercial real estate team. This full-time role involves coordinating tenant requests, managing invoices, and maintaining filing systems.

You will answer calls, route messages, assist with scheduling building maintenance, and help with office operations such as supplies and mail handling, contributing to smooth day-to-day property management.

Qualifications

• 2-3 years administrative experience in a commercial office environment.
• Strong ability to work independently; ability to research and problem solve.
• Demonstrated knowledge of phone and email procedures and etiquette.
• Ability to prioritize and meet deadlines.
• Strong attention to detail.

Responsibilities

• Assist Property Management with day-to-day operations and tenant relations through coordination of tenant requests and administration of maintenance services.
• Answer and route phone calls from tenants and vendors to the appropriate contact within Property Management and/or dispatch personnel based on immediate needs.
• Handle tenant, vendor and prospective tenant walk-ins.
• Provide tenants and vendors with assistance in all aspects of scheduling building maintenance, communicating building procedures and supplying general building information.
• Create, update, and maintain property/tenant contact information spreadsheets both online and information booklets.
• Maintain highly organized filing system for leases, tenants, insurance certificates, vendors, buildings, drawings, and contracts.

Skills

Administrative experience

Time management

Detail-oriented

Prioritization

Communication (phone/email)

Teamwork

Self-motivated

Tools

Microsoft Excel

Avid system

Job description

Vestar is seeking an Administrative Assistant in West Hollywood, CA to provide general administrative support for the commercial real estate team. This full-time role involves coordinating tenant requests, managing invoices, and maintaining filing systems.

You will answer calls, route messages, assist with scheduling building maintenance, and help with office operations such as supplies and mail handling, contributing to smooth day-to-day property management.