Property & Housing Administration Specialist

Vesta, Inc; Lanham (MD); On-site; USD 53,000 - 59,000; Full time

Benefits offered by this job

Paid time off

Holidays

Retirement plan (403(b))

Health benefits

Life/AD&D

Employee Assistance Program (EAP)

Job summary

Vesta, Inc. is seeking a meticulous Property and Housing Administration Coordinator to support administration of properties, housing programs, vehicles, and HUD-related entities.

You will maintain records, track deadlines, and coordinate reporting and inspections to ensure safe, compliant, and affordable housing. The role reports to the Director of Finance and collaborates with Property Management, Accounting, regional teams, and external partners in Lanham, MD.

Qualifications

• Associate degree in business administration, finance, accounting, property management, housing administration, or related field, or equivalent experience.
• 2+ years of administrative, property, housing, finance, or related experience.
• Strong organizational skills and attention to detail; ability to manage multiple deadlines and maintain records.
• Excellent written and verbal communication; ability to work across departments.
• Basic financial and numerical skills; ability to identify discrepancies and correct them.
• Proficiency with Microsoft 365 apps: Excel, Word, Outlook, Teams, SharePoint.

Responsibilities

• Maintain property and vehicle records, including ownership documents, leases, registrations, insurance, licenses, and inspections.
• Track renewals, reporting deadlines, and outstanding documentation; follow up with responsible staff.
• Coordinate documentation, insurance, utilities, and related administrative activities for property purchases, sales, rentals, and transitions.
• Maintain corporate and compliance records for HUD-related corporations and assist with budgets, registrations, and submissions.
• Prepare and submit HUD billing, PRAC renewals, and related reports.
• Review TRACS activity, payments, voucher approvals, and adjustments; identify discrepancies and coordinate corrections.
• Coordinate documentation for financial audits, Management and Occupancy Reviews, and HUD inspections; track follow-up items.
• Maintain tenant rosters, eligibility documentation, rent calculation information, and annual recertification records.
• Prepare, sign on behalf of Vesta, and maintain tenant leases and occupancy documents.
• Support housing program and grant applications, renewals, reporting, and recordkeeping.
• Administer vehicle records, gas cards, and fleet-tracking systems.
• Communicate professionally with tenants, employees, auditors, government representatives, insurers, vendors, and stakeholders.

Skills

Organizational skills

Detail-oriented

Written and verbal communication

Collaboration across departments

Education

Associate degree or equivalent experience

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

SharePoint

Job description

Vesta, Inc. is seeking a meticulous Property and Housing Administration Coordinator to support administration of properties, housing programs, vehicles, and HUD-related entities.

You will maintain records, track deadlines, and coordinate reporting and inspections to ensure safe, compliant, and affordable housing. The role reports to the Director of Finance and collaborates with Property Management, Accounting, regional teams, and external partners in Lanham, MD.