Operations & Project Support Administrator

CBN America LLC; Village of Islandia (NY); On-site; USD 40,000 - 52,000; Full time

Job summary

CBN America LLC in New York seeks an Administrative Assistant to support daily office operations, streamline processes, and ensure smooth workflow across departments. You will coordinate schedules, prepare project files, and maintain documentation to help projects move forward.

The role requires strong organizational skills, proficiency with Microsoft Office, and proactive communication to assist project teams, vendors, and clients. Join a collaborative team focused on professionalism and growth.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent written and verbal communication skills are required.
• Proactive, independent worker with initiative and problem-solving mindset.

Responsibilities

• Provide day-to-day administrative support to ensure smooth project operations.
• Coordinate schedules, meetings, appointments, and project deadlines.
• Prepare, organize, and maintain project files, reports, logs, and documentation.
• Track action items and follow up with internal teams, vendors, and clients.
• Support project managers with administrative and operational tasks.
• Assist with data entry, spreadsheets, reporting, and status updates.
• Manage correspondence, emails, phone calls, and meeting notes.
• Help coordinate permits, contracts, compliance documents, and project records as needed.
• Process purchase orders, invoices, expense tracking, and other administrative paperwork.
• Monitor project timelines and escalates delays or issues for resolution.
• Coordinate logistics, materials, travel arrangements, and office support for project teams.
• Assist with onboarding vendors, subcontractors, or field personnel when required.
• Maintain accurate records and ensure documents are completed and submitted on time.
• Support cross-functional teams including operations, HR, legal, finance, and project staff as needed.
• Troubleshoot administrative issues and proactively identify solutions.
• Help improve processes, organize workflows, and support efficient project execution.
• Perform additional duties as assigned to support overall project success.

Skills

Organizational skills

Multitasking

Communication

Initiative

Independence

Prioritization

Tools

Microsoft Office

Excel

Word

Outlook

Job description

CBN America LLC in New York seeks an Administrative Assistant to support daily office operations, streamline processes, and ensure smooth workflow across departments. You will coordinate schedules, prepare project files, and maintain documentation to help projects move forward.

The role requires strong organizational skills, proficiency with Microsoft Office, and proactive communication to assist project teams, vendors, and clients. Join a collaborative team focused on professionalism and growth.