Operations & Office Services Specialist

Americon Corporation for Public Well Being; Milwaukee (WI); On-site; USD 42,000 - 62,000; Full time

Job summary

Americon Corporation for Public Well Being is seeking a Facilities and Office Services Coordinator to bring organization and professionalism to the Marketing & Communications group. You will support leadership and staff with operational and administrative functions ensuring a smooth-running office for 20+ staff.

The role involves handling corporate communications and marketing operations, payroll coordination, IT coordination, and onboarding new hires, with a focus on maintaining a clean,

Qualifications

• Demonstrated ability to create and maintain organized filing and documentation systems.
• Reliable, punctual, and consistently professional in appearance and conduct.
• Comfortable working in a fast-paced environment with shifting priorities and occasional time pressure.
• Comfortable managing vendor relationships, service contracts, and routine procurement.
• Prior experience with legal document management or compliance filings.
• Familiarity with HR systems (Rippling, BambooHR, ADP, or equivalent).
• Experience supporting C-suite executives in a high-volume environment.
• Familiarity with digital collaboration tools including Slack, Zoom, and Teams.

Responsibilities

• Maintain organized systems for records, files, contracts, and correspondence in accordance with firm policies.
• Support the talent acquisition process including interview scheduling, candidate communications, and offer logistics.
• Assist with payroll preparation, timesheet review, and coordination with the firm"s payroll provider.
• Coordinate with IT on equipment procurement, setup, and support for staff as needed.
• Support the annual performance review cycle with administrative coordination and documentation.

Skills

Organized filing systems

Reliable and professional

Time management

Vendor management

Communication

Tools

Rippling

BambooHR

ADP

Slack

Zoom

Teams

Job description

Americon Corporation for Public Well Being is seeking a Facilities and Office Services Coordinator to bring organization and professionalism to the Marketing & Communications group. You will support leadership and staff with operational and administrative functions ensuring a smooth-running office for 20+ staff.

The role involves handling corporate communications and marketing operations, payroll coordination, IT coordination, and onboarding new hires, with a focus on maintaining a clean,