Office Services & Facilities Coordinator

K2 Services; Costa Mesa (CA); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity is seeking an Office Services Associate to ensure smooth office operations, including back-office support, hospitality, mail handling, and reprographics. You will report to the Lead Office Services Associate or Client Relations Manager and help maintain a professional, efficient environment.

The role emphasizes client-first service, coordination of facilities tasks, and collaboration with Records to manage physical and electronic records lifecycle.

Qualifications

• 3-5 years of proven experience in professional services or similar environment.
• Excellent verbal and written communication skills.
• Ability to thrive in a high-pressure environment.
• Effective time management and conflict resolution skills.
• Moderate level of tech proficiency with Microsoft Office products.
• Experience in dynamic, priority-driven settings.
• Strong attention to detail and quick, precise work.
• Ability to multi-task and process information expeditiously.
• Clear thinking, problem solving, and discretion with confidential information.

Responsibilities

• Coordinate delivery of Facilities and File Center services.
• Support vendor relations and follow up on needs such as scheduling and maintenance.
• Collaborate with Building to report issues and ensure resolutions.
• Maintain tidiness of the office space and ensure visitors are well cared for.
• Assist with office relocations, copying, scanning, and mailings.
• Provide reception backup 1–4 hours daily and ensure client-first service.
• Help process records lifecycle for physical and electronic files.
• Assist Records team with file indexing, offsite storage, and disposition.

Skills

Verbal communication

Written communication

Time management

Multitasking

Attention to detail

Microsoft Office

Tools

Microsoft Office

Job description

Opensity is seeking an Office Services Associate to ensure smooth office operations, including back-office support, hospitality, mail handling, and reprographics. You will report to the Lead Office Services Associate or Client Relations Manager and help maintain a professional, efficient environment.

The role emphasizes client-first service, coordination of facilities tasks, and collaboration with Records to manage physical and electronic records lifecycle.