Operations & Office Programs Coordinator

HES; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Optional daily pay

Medical Insurance

Life Insurance

Dental Insurance

Vision Insurance

Paid Vacation

Paid Sick Days

Paid Holidays

401K/403b Plan

Educational Assistance

Job summary

HES seeks an Operational Coordinator in the Saint Louis, MO area to support facilities management services for educational institutions. You will greet clients, manage calendars, coordinate trainings, and assist with HR and payroll tasks as part of a busy office team.

The role requires 3+ years in general office duties, strong Microsoft Office skills, and excellent written and verbal communication. Optional daily pay and a robust benefits package are offered.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• At least three (3) years’ experience in general office responsibilities.
• Proficient with Microsoft Office and basic email.
• Strong writing, analytical and problem-solving skills.
• Ability to follow oral and written instructions and work well in a team.

Responsibilities

• Oversee all aspects of general office coordination.
• Maintain office calendar to coordinate workflow and meetings.
• Schedule and coordinate all training sessions.
• Interact with clients, vendors and visitors.
• Answer telephones and transfer to appropriate staff member.
• Open, sort and distribute incoming correspondence, including faxes and email.
• Sign for and distribute packages.
• Prepare responses to routine inquiries.
• Perform general clerical duties including payroll, HR support, copying, mailing and filing.
• Coordinate and direct office services such as records, budget preparation, personnel and housekeeping.
• Assist with interviews and new hire paperwork.

Skills

Microsoft Office

Email

Writing

Analytical skills

Problem solving

Organization

Planning

Records management

General administration

Teamwork

Education

High School Diploma

Bachelor's degree

Job description

HES seeks an Operational Coordinator in the Saint Louis, MO area to support facilities management services for educational institutions. You will greet clients, manage calendars, coordinate trainings, and assist with HR and payroll tasks as part of a busy office team.

The role requires 3+ years in general office duties, strong Microsoft Office skills, and excellent written and verbal communication. Optional daily pay and a robust benefits package are offered.