Operations & Administrative Coordinator

State of Missouri; Jefferson City (MO); On-site; USD 32,000 - 46,000; Full time

Job summary

State of Missouri in Jefferson City is seeking an Office Support Specialist to perform a range of administrative duties essential to audit and filing processes. The role requires attention to detail, the ability to manage time, and discretion with confidential information.

You will format and proof reports, handle PDF documents, coordinate mail and shipments, support training activities, and assist with travel and facilities tasks.

Qualifications

• High School diploma or GED.
• Two or more years of office experience.
• Valid driver's license.
• Experience with MS Excel, Word, Outlook, and PDFs.

Responsibilities

• Proofread and format audit and other reports for posting to the SAO website.
• Create final PDFs, sign electronically, and post to the SOS SMART system.
• Process mail, manage check logging, and coordinate deposits.
• Coordinate travel arrangements and hotel/rental car reservations.
• Monitor office supplies and coordinate facilities maintenance.
• Support training activities and maintain records per CPE standards.

Skills

Communication skills

Time management

Microsoft Office proficiency

Education

High School diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Adobe Acrobat

PDF handling

Job description

State of Missouri in Jefferson City is seeking an Office Support Specialist to perform a range of administrative duties essential to audit and filing processes. The role requires attention to detail, the ability to manage time, and discretion with confidential information.

You will format and proof reports, handle PDF documents, coordinate mail and shipments, support training activities, and assist with travel and facilities tasks.